Administrative Coordinator

Rutgers, The State University of New Jersey

New Brunswick, NJ

ID: 7054498
Posted: November 26, 2018

Job Description

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the SAS-Division of Life Sciences’ Introductory Biology Programs (IBP). The Administrative Coordinator works under the direction of the Director of Introductory Biology Programs providing confidential administrative support for the daily operations of the Introductory Biology Programs. The Administrative Coordinator interacts extensively with Deans and other administrators, faculty, staff, graduate and undergraduate students and others across the New Brunswick/Piscataway Campus to support the successful coordination and delivery of the Division of Life Sciences’ Office of Undergraduate Instruction’s Introductory Biology Program which includes seven courses: Foundations for Biological Science 098, Recitation Biology 109 and 110, General Biology 115 and 116, Biological Research Laboratory 117, and Concepts of Biology 199. IBP courses collectively serve upwards of 3000 students per semester. Completes other work consistent with a basic understanding of the mission and goals of the DLS Undergraduate Instruction area.

Among the key duties of this position are the following:
• Works independently to provide administrative and logistical support for all IBP faculty, teaching assistants, and staff and with the courses with which they are involved.
• Provides course support, faculty, staff and program support, general office support, compliance support, supply procurement and inventory, and archive management.
• Processes various administrative documents and data and creates routine informational materials.
• Serves as liaison within and outside unit.
• Assists with weekend exams, when needed.


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