Administrative Assistant II

University of Maryland, College Park

College Park, MD

ID: 7054543
Posted: November 28, 2018

Job Description

Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:
This position serves as the Administrative Assistant for the Main English Office (MEO), which includes greeting visitors, answering telephones, and maintaining calendars.

Reporting to the Administrative Coordinator, this position also provides general administrative support to the department chair, including answering phones, drafting and editing correspondence, maintaining calendars, scheduling meetings, filing and photocopying. Provides event support to include reserving rooms, updating calendars, and organizing event setup. Collects, organizes, and enters data related to faculty and staff, including contact information, office hours, syllabi, committee assignments, accomplishments, and publications.

This position shares, with the Administrative Coordinator, responsibility for supervising 3-4 undergraduate student assistants.

Minimum Qualifications:
High School Diploma or GED AND 3 years experience providing administrative support. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preference for someone with strong writing and proofreading skills. Experience providing executive-level support is preferred, as is experience in a higher education setting and proficiency with the Microsoft Office suite.


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