School of Business, Senior Staff Assistant - Finance and Administration

University at Albany

Albany, NY

ID: 7055195
Posted: January 10, 2019

Job Description

Job Description:
The Senior Staff Assistant - Finance & Administration, will assist the Assistant Dean/Director of Finance and Administration in the fiscal and administrative functions for the School of Business.

This position will provide support in the areas of budget management, account analysis, and personnel management involving State, IFR, Albany Foundation, and Research Foundation funding.

The successful candidate will work closely with faculty and administrative staff, covering a number of fiscal and administrative areas including travel reconciliation, departmental budgets, requisitions, and reimbursements.

The Senior Staff Assistant will also handle personnel actions for new faculty and staff hires and process renewals for current faculty and staff. Additional personnel duties will include hiring processes for graduate student assistant-ships and work-study students.

In addition, this position will work with a number of University departments such Budget Management, Human Resources, Accounting, Research Foundation, Albany Foundation and Office of Student Accounts to carry out daily functions; working with faculty, staff, students and alumni within the Business School to carry out the School's new strategic agenda as implemented by the Dean's Leadership Team. Additional responsibilities will include training clerical staff as needed in the use of budgetary tools and maintenance of the School's fiscal data systems.

Minimum Qualifications:

Bachelor's or Master's degree in Accounting, Business Administration or related field and at least five years (at least three years in the case of a Master's degree) of progressively responsible work experience in fiscal and personnel management; degree(s) from a college or university accredited by a U.S. Department of Education (DOE) or internationally recognized accrediting organization
Strong project management skills
Ability to manage time
Effective written and oral communication skills
Exceptional professionalism and discretion with an ability to work with confidential information
Demonstrated expertise with computer software such as Microsoft Excel, Word, Access and Power Point
Very strong organizational skills and attention to detail required
Applicants must address in their applications their ability to work with a culturally diverse population.
Preferred Qualifications:

Previous experience in higher education
Familiarity with State of New York and SUNY policies and procedures
Experience using Business Intelligence - All Funds Analytics

Additional Information:
This is a promotional opportunity for current UAlbany employees.

Eligibility for Consideration:

You must be employed at the University at Albany campus.
You must be in a State funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment (temporary employees are not eligible).
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4.

Professional Rank and Salary Range: Senior Staff Assistant, SL-3, $53,000

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at


Please apply online via

Application Instructions:
Applicants MUST submit the following documents:

Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
List of references


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