Staff Associate for Undergraduate Programs

University at Albany

Albany, NY

ID: 7055196
Posted: January 10, 2019

Job Description

Job Description:
The University at Albany is seeking an experienced and highly responsible staff professional to be a Staff Associate for Undergraduate Programs in the Office of the Vice Provost and Dean for Undergraduate Education.

The Staff Associate is responsible for providing advisement and support for the creation and revision of Undergraduate Academic Programs requiring registration through State University of New York (SUNY) and the NY State Department of Education (NYSED); and ensuring compliance with SUNY and NYSED policy, and providing recommendations and feedback on necessary revisions.
Coordinates with the Office of Access and Academic Enrichment, the Office of Undergraduate Admissions, the Registrar's Office, and other University offices to implement changes in academic policies and curricula in support of undergraduate student education
Channels new academic program proposals through appropriate campus governance bodies for review and approval in a timely manner
Monitors and updates student records affected by grade changes, approved late withdrawals, appeal outcomes, and re-admissions approved through the Committee on Academic Standing; reviews and records receipt of Academic Improvement Plans and updates, prepares, and disseminates academic standing correspondence to students
Determines and assigns academic standing to undergraduate students, notifying relevant campus units and students of academic outcomes
Provides assessment information and data related to Undergraduate Education for evaluating transfer credit and general education exceptions

Minimum Qualifications:

A Bachelor's Degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization
Five years of professional experience working at a college or university in an academic and/or student support services role
Excellent organizational skills and the ability to manage and prioritize multiple tasks in a fast-paced environment
The ability to maintain customized databases and collect data related to the reporting and operational needs of the Office of Undergraduate Education
Excellent oral and written communication skills, including excellent presentation skills in a diverse environment
Strong computer skills and experience working with Microsoft Office suite
The ability to work independently and as part of a team, and a demonstrated ability to work with a culturally diverse population
Preferred Qualifications:

Master's Degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization
Experience supervising student assistants and staff employees
Experience with planning and coordinating events, symposia and/or conferences

Additional Information:
This is a promotional opportunity for current UAlbany employees.

Eligibility for Consideration:

You must be employed at the University at Albany campus.
You must be in a State funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment (temporary employees are not eligible).
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4.

Professional Rank and Salary Range: Staff Associate, SL-4

Anticipated start: February 2019

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at


Please apply online via

Application Instructions:
Applicants MUST submit the following documents:

Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
A list of three professional references


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