Executive Director of College Foundation

Saddleback College

Mission Viejo, CA

ID: 7055357 (Ref.No. P0004826)
Posted: January 16, 2019
Application Deadline: Open Until Filled

Job Description

20-Saddleback College
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

Summary Description:

To effectively raise supplemental funds to augment the budget of an assigned community college; to plan, organize, coordinate, administer, direct and control all programs, operations and activities of the Foundation, including the development and strategic execution of a comprehensive annual giving program; ensure that programs are operating within the appropriate fiscal parameters and remain in compliance with applicable District, local, State and federal requirements; ensure timely and accurate submission of all required reports.

To direct and oversee difficult fundraising functions, supervise and evaluate the performance of assigned managerial, professional, technical and support staff; and ensure that all assigned personnel maintains strict ethical and legal practices, review procedures and polices periodically and implement improvements; recommend foundation policy and procedures.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

Receives direction from the College President or designee. Exercises functional and technical supervision over support personnel assigned to the Foundation.

Knowledge of:

Budget preparation and administration.
Community and business relations, outreach and resources.
Computer systems and software applications related to area of assignment of foundation management, including capabilities and limitations.
Concepts, methods and current practices of property/liability, student insurance and other loss control programs.
Correct English composition, grammar, spelling and vocabulary.
District and College organization, operations and objectives.
Financial record-keeping skills.
Interpersonal skills including tact, patience and diplomacy.
Knowledge of, and adherence to, the highest professional, ethical standards and practices related to area of assignment.
Methods of donor development, solicitation, recognition and stewardship.
Modern office practices, procedures, methods, and equipment.
Operation of computer, peripherals and software programs related to area of assignment.
Oral and written communication skills.
Organizational and management practices as applied to analysis and evaluation of assigned programs, policies and operational needs.
Planning and organizational skills.
Principles and practices of management, supervision, performance evaluation, and training.
Public speaking and presentation skills.
State and federal laws and regulations related to assigned program, such as nonprofit regulations, tax regulations, estate planning and fiduciary responsibilities.

Ability to:

Administer policies and procedures for areas of assignment.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Demonstrate ability and interest in managing, developing, motivating and mentoring staff.
Demonstrate critical analytical skills regarding fund raising to recognize opportunities, identify critical, high pay-off activities and prioritize them to attain goals.
Demonstrate excellent interpersonal skills, including the desire and ability to listen and be responsive to donors, professional advisors and other community partners.
Demonstrate openness to new ideas and their implementation.
Demonstrate proficiency in the use of technology, in particular database management and online marketing and fundraising programs.
Demonstrate strong managerial, leadership and supervisory skills.
Demonstrate organizational and communication skills.
Develop, coordinate, and administer the college foundation budget.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain positive, effective and cooperative working relationships with those contacted in the course of work.
Exercise initiative and work independently with minimum administrative direction.
Initiate and build relationships with existing and prospective donors including individuals, business, industry, philanthropic and other organizations.
Interpret, apply and explain applicable District policies and procedures.
Interpret, apply and explain applicable local, State and federal laws and regulations.
Maintain a high level of poise and professionalism in all circumstances.
Maintain current knowledge of effective annual giving and development services programs, including legal gift receipts.
Maintain the security of confidential materials.
Make clear and effective public presentations.
Manage multiple priorities simultaneously.
Operate computer and applications software, including database management, spreadsheet, word processing and software related to area of assignment.
Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine.
Operate office equipment such as computer, printer, calculator, copier and facsimile machine.
Plan and organize work.
Plan, develop, organize, coordinate, direct, monitor, control and evaluate a wide variety of functions and administrative services, operations, programs and activities related to area of assignment.
Plan, organize, coordinate and direct a comprehensive annual giving and development services program.
Prepare and administer budgets for assigned program areas.
Prepare oral and written reports and recommendations.
Provide direction and motivation to others through communication, modeling appropriate behavior, optimism and high achievement.
React and adapt to changing situations easily and appropriately.
Recruit and train volunteers to serve on governing board.
Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.
Select, train, lead, direct, supervise and evaluate the performance of managerial, professional, technical and support personnel.
Solve complex problems and meet deadlines and goals with limited supervision.
Train, supervise and evaluate the performance of assigned personnel.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Understand database management, gift processing and donor relations.
Work cooperatively with District Information Technology to develop sound information and reporting systems and procedures related to area of assignment.
Work effectively and cooperatively to achieve common goals
Work effectively with and motivate other development professionals and volunteers.
Work independently and within a team environment.
Work independently with minimum administrative direction.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Bachelor’s degree from an accredited college or university with major course work in business administration, communications, public relations, marketing, philanthropic management or related field. Master’s degree preferred.


At least five years of increasingly responsible leadership experience in the administration of a large foundation, including demonstrated success in fund-raising and donor services management. A demonstrated track record for developing external resources at a college or university preferred.

License or Certificate:

A valid California driver’s license.
Certified Fund Raising Executives (CFRE) credential.
Completion of fundraising certificate program and/or National Society of Fundraising Executives accreditation.

Conditions of Employment:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Standard office and field setting. Duties are performed primarily in an office environment while sitting at a desk or computer workstation or in the community attending functions or meetings. Incumbents are subject to contact with community and business leaders, frequent interruptions, noise from talking or office equipment and demanding legal timelines. At least minimal environmental controls to assure health and comfort. Must be willing and able to travel and to work nights and weekends, as required.

Physical Demands:

Incumbents regularly sit for long periods, walk short distances on a regular basis, travel to various locations to attend meetings and conduct work, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry, and/or move objects weighing up to 10 pounds.

Duties and Responsibilities

Plan, develop, organize, coordinate, direct, administer and evaluate all programs, services, operations and activities of assigned college foundation involving fundraising, accounting, budgeting, internal controls, financial analysis and other programs to ensure the oversight of and integrity of all foundation resources.

Ensure proper controls over all funds raised and expenditures; assuring recording in accordance with appropriate regulations; and provide leadership, direction and guidance to foundation staff at the college.

Forecast short-range and long-range Foundation revenues and expenditures for the college; prepare multi-year fundraising projections and analysis for the President and other interested parties.

Direct the preparation of the Foundation’s annual budget; plan and develop fundraising recommendations; present the budget to the President for his submittal to the Board of Trustees for its approval at public meetings; respond to questions as necessary.

Ensure the development of a coordinated matrix of communication and solicitation strategies involving email, direct mail, phone/mail, personal visitation, volunteer engagement and events, all focused on shaping a sustainable tradition of annual support from alumni, community members and the staff and faculty of the College.

Foster the growth of best practices in the supporting areas of gift processing, data management and donor relations as related to annual giving and the College as a whole; demonstrate a keen appreciation of annual giving as the basis of successful major and gift planning programs.

Provide strategic direction and long-range/short-range planning for all these areas in the context of growing the annual giving program while supporting the greater development and campaign goals of the College Foundation.

Ensure that the College is a leader among peers as measured externally in terms of total dollars, percentage participation, consistency of giving and average gift size and internally in terms of clean data, ease of access to data and timely donor stewardship.

Lead the development and implementation of fundraising goals and strategies that significantly expand external resource development opportunities and results; support senior staff in the development of planned giving programs and cultivate new donors; maximize campus and community communication and coordination.

Focus on effective communication and solicitation activities within specific market segments identified as having potential for the greatest growth.

Ensure the overseeing of all annual giving, development services and donor relations programs including telemarketing, faculty/staff campaigns, departmental programs, senior gifting and other programs, data entry, report writing and generation, gift processing, donor stewardship, and all additional aspects of the College’s constituent relations software.

Ensure the formulation and execution of a communications program supporting annual giving.

Ensure that all subordinates work effectively with the major gifts team and division representatives to gain strong participation in annual giving at all departments of the College and build strategies for moving donors to higher giving levels.

Ensure the management of a prospect pool with annual goals for personal visits and giving outcomes.

Ensure the creation, development and execution of a highly effective and sustainable volunteer component within annual giving.

Compile and analyze data related to program participation and evaluation; develop organizational structures and work processes that facilitate attainment of established program goals and objectives.

Analyze and recommend policies, procedures, and funding required to continue programs; prepare and submit budget for assigned functions; review periodic reports to compare actuals against forecasts; and provide explanations of variances as necessary.

Develop, implement and maintain appropriate methods and procedures to optimize efficient and effective delivery of services related to assigned functions; monitor and evaluate operations and activities and take corrective actions as necessary.

Direct the appropriate handling of unusual problems or deviation from policy or procedures; consult with other college administrators, staff, and outside agencies as needed.

Review and analyze new legislation affecting auxiliary fundraising for a community college.
Provide technical expertise, information and assistance to the President regarding assigned functions; assist in the formulation and development of college policies, procedures and programs; and develop and administer goals, objectives, policies, administrative regulations, and priorities for areas of assignment.
Direct, instruct, supervise and evaluate the performance of assigned managerial, professional, technical and support staff; evaluate work products and results; establish and monitor timelines and prioritize work; interview, select and recommend hiring of employees; recommend transfers, reassignment, termination and disciplinary action; motivate staff and resolve conflicts within the group.

Communicate with community and business leaders, members of community service and business organizations, philanthropists, other college administrators and support personnel, representatives of State and federal agencies, other educational institutions, counselors and others to raise funds and to coordinate programs and activities.

Represent the College as appropriate; serve on committees, task forces and work groups outside the district; provide technical expertise concerning the fundraising operations of the college; represent the district at national, state, and regional conferences, as appropriate; and communicate committee actions, decisions, and matters of import to staff and colleagues.

Ensure compliance with District policies, as well as State and federal laws related to assigned programs; review and certify the accuracy of data concerning program participation.

Ensure the timely and accurate preparation, maintenance, distribution of reports, records and questionnaires as required by federal, State, local and District regulations.

Make oral presentations at various gatherings; conduct workshops to provide specialized information regarding the college foundation and its fundraising programs and activities.

Perform related duties as assigned.


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