Administrative Coordinator III - Pediatrics

Baylor College of Medicine

Houston, TX

ID: 7057744 (Ref.No. 207776MK)
Posted: June 14, 2019
Application Deadline: Open Until Filled

Job Description

Performs a broad range of administrative tasks to support the Psychology Section training and education programs and leaders. This position will play a significant role in maintaining both programs in good standing with regulatory bodies and membership organizations. Provides leadership for the development and implementation of strategic plans.

  • Provide administrative support to training program leadership.
  • Create, monitor and track documentation of all trainee educational activity including didactics, curriculum, evaluation, alumni information, etc., to ensure compliance according to American Psychological Association (APA) regulations.
  • Ensure completion of application materials and maintain confidential applicant files. Schedule applicant interviews and coordinate “interview days.” Maintain applicant databases.
  • Coordinate recruitment, website updates, on-boarding and related activities.
  • Work with Human Resources to ensure trainees are paid on time and accurately. Supervise reporting of vacation and sick leave balances.
  • Supervise the organization, audio/visual needs, and catering for meetings, conferences, events, certificate luncheons, and graduation events.
  • Initiate check requests, cash requests, purchase orders, and travel reimbursements related to program needs.
  • May supervise and direct the activities of clerical/secretarial staff to ensure the accurate and timely completion of required responsibilities and special projects.
  • Direct activities related to Psychology Section continuing education program in a manner consistent with maintaining APA sponsorship.
  • May serve as primary administrative contact between the Psychology Section and other institutions.
  • Data collection and management for annual reports, program and supervision evaluation feedback.
  • Identify and evaluate the methods for improving workflow and cost effectiveness and makes recommendations to the Training Directors for improvement.


  • High school graduate/G.E.D.
  • Four years of directly relevant administrative experience.


  • Additional technical training beyond high school preferred.
  • Bachelor's degree in Business Administration or a related field.



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