Senior Sponsored Programs Analyst - Pediatrics

Baylor College of Medicine

Houston, TX

ID: 7057880 (Ref.No. 310485KP)
Posted: June 14, 2019
Application Deadline: Open Until Filled

Job Description


In collaboration with the RRO, develops and documents policies and procedures for grants administration within the section.  Ensures pre-award grant submission processes and required approvals for submission of grant applications are in place for all research faculty. Works directly with faculty to prepare grant and contract submissions; performs all pre-award activities as necessary including budget preparation and submission of grant applications through the College’s electronic Biomedical Research and Assurance and Information Network (BRAIN).

  • Prepares progress reports on grant applications.
  • Reviews financial reports with faculty and leadership on a monthly basis.
  • May negotiate industry-sponsored contracts, including clinical trial agreements, sponsored research agreements, and material transfer agreements.
  • Maintains billing information for clinical trials for the section within the CTMS financial module.
  • Serves as an information resource related to grants and contracts for faculty, fellows, and staff.
  • Follows federal, state, and Baylor policies, procedures, and guidelines that apply to grants and funding.
  • Serves as information resource for faculty, students, and staff, particularly regarding funding opportunities.
  • Prepares outgoing subcontracts and reviews incoming subcontracts.
  • Works with faculty to maintain/create grant budgets each year for all grants or subcontracts housed within the Section.
  • Maintains an updated list of grant accounts, number of awards, faculty effort on grants, number of submissions, or other statistics related to grant reporting as requested by leadership.
  • Works with leadership to maintain accurate CART distribution for faculty.
  • Prepares/manages/updates all HR actions related to research personnel within SAP.
  • Oversees or performs check requests/journal vouchers/money transfers etc related to research as needed.
  • Prepares Baylor Annual Research Budget along with leadership.
  • Manages time and effort reporting for the section and updates all effort changes in SAP system.
  • Tracks effort in project tracking system.
  • Performs all post-award activities as necessary (including account set up, financial reporting, grant close out).


  • Bachelor's degree in a related field. No substitution of experience in lieu of degree will be considered.
  • Three years directly related experience or one year directly related experience and an advanced degree.

Preferred:  Certification by the National Council of University Research Administrators (NCURA).​




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