Assistant to the Executive Director of Public Safety

Saint Mary’s College of California

Moraga, CA

ID: 7058057 (Ref.No. 1503013)
Posted: June 17, 2019
Application Deadline: July 5, 2019

Job Description

Assistant to the Executive Director of Public Safety

Salary: Depends on Qualifications

Job Type: Part-time

Job Number: 2015-1602256

Location: CA 94556, CA


Closing: 6/14/2019 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


Provide professional and confidential support to the Director and Chief of Public Safety and staff. Produce necessary and required correspondence, reports, flyers and memorandums from written and transcribed copy. Assist faculty, staff, administrators, students, parents, and the public and local law enforcement on a variety of college related issues.

1. Administrative Support: Provide professional and confidential administrative support to the Director and Chief of Public Safety. Handling inquiries via phone or in person by faculty, staff, students, parents and visitors by providing general or specific information. Handle complaints and inquiries with good judgment, tact and sensitivity. Work independently to research and respond to requests or refer complaints and requests to the appropriate person. Coordinate and organize applicants for interviews for open positions and participate in Oral Board Interviews for new positions or promotional positions. Produce a monthly reports spanning several areas. Create and mange spreadsheets and databases. Process all outside agency requests for information.

2. Incident Database/Clery Compliance: Process all incidents reports in compliance with the Clery Act and distribute to the appropriate college personnel. Maintain the Campus Crime Log and update appropriately. Prepare, print and distribute the annual required notices. Assist in the compiling of reported crimes and incidents. Provide follow-up as requested or needed. Coordinate Community Service for students receiving sanctions from Community Life.

3. Equipment and Uniform Inventory: Monitor inventory and issuance process for equipment and uniform supplies. Order new uniforms and equipment as necessary.

4. Public & Departmental Relations: Perform reception at the front counter of the department. Work with other departments and groups to ensure their events and functions are successful. Work Special Events (i.e., Major Athletics Events & Commencement) in a professional, positive and friendly manner.

5.General Office Duties: Maintain and update current information on the Public Safety Website. Handle all department purchases while paying attention to budget constraints. Maintain office supplies ensuring that supplies are inventoried, distributed appropriately and maintained at a level necessary for conducting daily business. Handle all outgoing mail and receive and distribute all incoming mail for the department. Maintain office equipment such as fax machine, copiers and printers. Maintain appropriate supply of forms, applications and reports either through the Print shop or within the department. Maintain and organize Lost and Found system and return, donate or dispose of items as appropriate. Request services through campus partners.

6.Emergency Operations Center Support: Provide support for the Chief for the EOC functions during exercises and actual campus emergencies.
7. Provide back-up support and assistance to other departmental administrative support staff. Research and produce information on special projects as requested.

Experience and Qualifications:


Education: REQUIRED: AA Degree PREFERRED: BA/BS Degree

Experience: Minimum three (3) years related experience, preferably within an academic setting.

Skills/Abilities: Ability to use MS Office including Word, Excel, Access, PowerPoint, and the Google suite. Must type 60 wpm, accurate spelling and proofreading. Ability to take meeting minutes. Ability to interact well with a variety of personalities under a wide-range of circumstances observing confidentiality. Demonstrate excellent and oral communication skills. Possess strong organization skills, including the ability to manage multiple projects and deadlines simultaneously and work effectively with a flexible and collaborative team. Safely operate motor vehicles. Ability to use a two-way radio.

Licenses & Certifications: REQUIRED: CA Driver's License Class C
PREFERRED: CPR/First Aid and AED Certification

Other Requirements: Some evening and weekend work. Pre-employment screenings may include but are not limited to drug screen, reference checks, physical examination, full criminal history background and a complete driving history check.


Supplemental Information:

Application Instructions: Please apply online at
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
• A resume
• The name and contact information for three (3) professional references.
• In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

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