Senior Business Administrator - Office of the Provost-2012783

Carnegie Mellon University

Pittsburgh, PA

ID: 7058067
Posted: June 18, 2019

Job Description

Job Summary

Carnegie Mellon University is a private, global research university that challenges the curious to deliver work that matters. Our world-class institution has distinctive areas of excellence and a culture marked by ambition and a deep, practical engagement with challenges facing society. We continue to produce hardworking alumni and draw faculty and staff eager to be a part of the university’s creative, dedicated and close-knit community. We place emphasis on practical problem solving, interdisciplinary learning, an ambitious spirit and collaboration.

Carnegie Mellon University’s Office of the Provost is seeking a Senior Business Administrator. This is an excellent opportunity if you thrive in an interesting and meaningful work environment. Reporting to the Director of Finance, your primary responsibility will be in supporting the financial operations of the division and managing a distinct portfolio of units.

Your core responsibilities will include:

Preparing budgets, forecasts, and monthly/quarterly reports;
Reconciling accounting statements to ensure expenses are charged appropriately;
Processing accounts payable redistributions and payroll distribution adjustments;
Completing monthly journal entries and assisting in fiscal year-end closing issues;
Approving expense reports, credit card expenses, and purchase orders;
Acting as an advisor to unit managers on issues related to financial matters and will be responsible for regular communications and outreach;
Supporting approval of electronic transactions;
Preparing proposals for foundation and research grants; and
Serving as a back-up for the Financial Assistant as needed to prepare purchase orders and expense reports.
Flexibility, excellence, and passion are vital qualities within the Office of the Provost. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a dynamic population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

Ability to handle multiple things, and be a standout colleague;
A comfort level with adjusting priorities and working efficiently under strict deadlines;
Flexibility and willingness to adopt change;
Strong attention to detail; and
Proficiency with building and maintaining Excel spreadsheets.

Bachelor's degree in business, accounting, or related field required; an equivalent combination of education and experience may be considered.
Minimum three years of accounting or office administration experience required.
Working knowledge in Oracle and Workday is strongly preferred.
Prior experience in a university environment and/or experience with HR functions is highly desired.


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