Project Specialist - Emergency and Business Continuity

Saddleback College

Mission Viejo, CA

ID: 7058202 (Ref.No. NBU062419)
Posted: June 24, 2019
Application Deadline: Open Until Filled

Job Description

20-Saddleback College
Summary Description:

Plan, develop, implement, maintain and perform oversight of the College’s comprehensive Emergency Operations Plan and Emergency Response Training Program, including emergency preparedness, emergency response and business continuity plans and programs; enable the campus to recognize and respond to emergencies effectively; manage incidents and implement a business continuity plan to expediently restore campus to full operation; coordinate and update plans; conduct training and drill activities for a variety of identified responders and response levels including, but not limited to, classroom training, table top drills, functional exercises and full deployment drills.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

Receives direction from the Chief of Police or other designee of the President.

Exercises functional and technical supervision over staff as assigned.

The District’s goal as an academic community is to sustain a working environment that is welcoming to all, fosters and celebrates diversity, and promotes and rewards excellence. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff and students to live, work, and contribute to a global society.

This position is a short-term, temporary, Non-Bargaining Unit assignment, not to exceed 160 days during each fiscal year. The assignment is on an as needed basis, and may be shortened or extended.

You will be contacted should the hiring department/division be interested in scheduling an interview with you to discuss your qualifications and skills. Please do not call the Human Resources Office regarding the status of your application. The most current status of all applications will be available for you to view on our website

Knowledge of:

Applicable local, state and federal laws, regulations and rules, including the State Education Code.
Capabilities of computer applications, systems and hardware used in the field of emergency services management.
Community colleges and their function in higher education.
Contract negotiation and compliance.
Correct English usage, grammar, composition, vocabulary, spelling and punctuation.
Critical issues and problems affecting community colleges.
Interpersonal skills including tact, patience, courtesy and diplomacy.
Environmental Protection Agency (EPA) compliance. (Preferred but not required.)
Local newspaper, radio, television and other communications media resources.
Missions, goals and policies of the district, the college and its president.
Objectives and interests of employee, student, and business/industry organizations and community groups impacting the district and its colleges.
Operation of computer, peripherals and software programs, including information systems, database management, spreadsheet, word processing and specialized software.
Organization, functions and inter-relationships of various operating units of the college.
Organizational and time management skills.
Principles of organization and management, including training and supervision.
Principles, procedures, methods and techniques required to establish and maintain positive external and internal relations.
Principles and procedures of business administration.
Solid understanding of emergency operations in a higher education setting.

Ability to:

Anticipate and react independently and promptly to emergency situations; assess emergency conditions, establish priorities and issue appropriate orders/action to trained responders quickly and accurately.
Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Be flexible to changing conditions and needs of the College.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Define problems, collect data, establish facts and draw valid conclusions.
Determine solutions and formulate recommendations.
Develop and evaluate data.
Develop and maintain internal communications programs to keep faculty and staff informed.
Direct staff and colleagues toward successful completion of program goals and objectives.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain effective and cooperative working relationships with others.
Exercise initiative, discretion and critical judgment.
Formulate goals and objectives and expect to be evaluated upon them.
Initiate and manage timely and effective responses to emergency situations on campus.
Interact with District personnel, students and the public in planning and conducting emergency services and activities.
Interface, work and communicate with people of varied backgrounds and at all levels.
Interpret an extensive variety of technical instructions in mathematical or diagram form, and deal with several abstract and concrete variables.
Learn the missions, goals and policies of the District, College and the President.
Maintain the highest level of confidentiality.
Meet schedules and timelines.
Multi-task and delegate assignments to others effectively.
Operate a computer using Microsoft Office, including Excel, Word and Outlook, the Internet and a database accounting system.
Organize existing resources to perform work effectively.
Perform mathematical concepts, probability and statistical inference.
Perform and/or train others in emergency training drills.
Perform work in a motivated, flexible and creative manner.
Plan to meet established and flexible timelines.
Plan, develop, organize, coordinate, implement and evaluate a comprehensive community college emergency services program.
Prepare and present effective speeches and oral and written reports, correspondence and presentations on complex topics related to assignment.
Prepare effective reports, correspondence and presentations.
Read, analyze and interpret the most complex documents.
Recognize critical elements of problems.
Relate effectively with people of varied academic, cultural and socio-economic backgrounds using tact, patience, diplomacy and courtesy.
Respect lines of communication.
Respond effectively to the most sensitive inquiries or complaints.
Speak and write effectively.
Train, motivate, develop, supervise, direct and evaluate the work of others.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Understand dynamics of developing and implementing the college’s emergency response program and its relationship with City, County and national emergency agencies.
Understand emergency operations in a community college setting.
Understand priorities and meet deadlines.
Work as a team member.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Public or Business Administration, Emergency Management or in a related field. A Master’s degree is desirable but not required.


A minimum of three years of increasingly responsible experience in disaster preparedness, emergency management or emergency preparedness, or equivalent combination of education and experience, including demonstrated experience in developing and maintaining standard operating procedures for all levels of emergencies and training staff in those procedures.

License or Certificate:

A valid California driver’s license.

Conditions of Employment:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Standard office setting. Typically, duties are performed in an office environment while sitting at a desk or computer workstation. Incumbents are subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines. May travel to other areas of the campus and/or the community to attend meetings or events or conduct work during regular, weekend or evening hours. May be required to work in outside weather conditions. At least minimal environmental controls to assure health and comfort.

Physical Demands:

Incumbent regularly sits for long periods and may require rising and sitting repeatedly; walking short distances on a regular basis, traveling to various locations to attend meetings and conduct work; occasionally exposed to wet and/or humid conditions, extreme cold or heat and working near moving mechanical parts; may require climbing stairs and walking indoors or outdoors to various offices on campus; must regularly use hands and fingers to operate an electronic keyboard or other office machines, and is subject to repetitive motions using a computer keyboard. Usually moderate noise level with the distractions of a busy office. Reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; must see to read normal and fine print with the ability to adjust focus and operate computer; hear and understand voices over telephone and in person; and lift, carry, pull, grasp, and/or move objects weighing up to 25 pounds.

Additional Position Information:

Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.

Contingent/conditional job offer: Any NBU job offer that is received is contingent upon successful completion of the Human Resources pre-employment process, as well as approval by the Vice Chancellor of Human Resources or Board approval. The Human Resources hiring process may include, but is not limited to, successful completion of Live Scan fingerprinting, background checks, reference checks, TB testing, as well as completion of new hire paperwork. It is the employee’s responsibility to incur the cost of any testing required for the position (approx. $70), and there will be no reimbursement for this expense. Failure to successfully complete any portion of the hiring process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment paperwork may result in withdrawal of any conditional job offer or termination of employment.

NBU at-will employment: After successful completion of the requirements of Section A, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at anytime. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

Single worksite restriction: NBU employees are limited to working in a single position in one department/site. Interpreters and models are exceptions to single site employment.

Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.

160 day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. It is the employee’s responsibility to monitor and track the amount of days that they work to ensure they do not exceed the 160 day limit. It is the employee’s responsibility to notify their supervisor and Human Resources immediately if they are approaching the 160 day limit. NBU positions are not part of the Classified service and that by working less than 160 days of a college year, NBU employees are not entitled to any employment.

Substitutes: Substitutes may work for a permanent Classified employee who is on leave, or a vacant Classified permanent position. Substitutes in a vacant Classified position may work a maximum of 90 working days in the position during the recruitment process. NBU employees who substitute for Classified positions may not necessarily meet the minimum qualifications for the position and may, or may not, assume all of the job duties and responsibilities of the position. By substituting for a vacant Classified position, there is no guarantee that the substitute will be selected to interview for the vacant permanent position if posted, or selected for the position if interviewed. Substituting for a Classified position also does not entitle a NBU employee to any future consideration for the same or other positions. Substitutes must complete the online application process during the specified time frame to apply for any permanent Classified position at

Rate of Pay: NBU employees must inquire with their supervisor as to the rate of pay that they will receive. They must have agreed to the rate, prior to accepting and beginning any current or future NBU assignment. Questions regarding rate of pay must be directed to their supervisor. NBU employees are paid according to departmental budgets, the skill set/level of expertise required for the assignment as determined by the supervisor/department/division, and various other factors, not longevity.
Classified substitutes will be paid at the first step of the Classified Salary Schedule range of the position that they are substituting for. Exceptions may be paid for previous Classified employees. Holidays/Jury Duty: NBU employees are not paid for holidays or other time not worked (i.e. Jury Duty).
California Sick leave: NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 will be sent to all new hires after the new hire paperwork session. Overtime: Time and one-half is paid for all hours worked over 40 in one week, per FLSA guidelines. Shift pay does not apply to NBU employees.

Retirement information: NBU employees may not work more than 960 hours from June 15th – June 14th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees’ Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. The exception to this requirement is that if a NBU employee is currently contributing to PERS from another agency, they will be required to contribute to CalPERS while employed at SOCCCD. Once an employee joins CalPERS, all future assignments will also have CalPERS deducted. It is the employee’s responsibility to inform their supervisor of their CalPERS status for current and future assignments.

Administrative termination: NBU employees who have not worked in a six month period will be administratively terminated due to inactivity. In order to be rehired, the employee must recomplete the hiring process.

Campus Crime and Safety Awareness: Information regarding campus crime and safety awareness can be found at or Paper copies are available in Human Resources upon request.

Mandated reporter: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred.

Mandated reporters include faculty, district leadership staff, and classified staff, including Non-Bargaining Unit (NBU) employees.

Duties and Responsibilities

Plan, develop, implement, oversee, review and evaluate innovative emergency management systems, plans and programs that create broad campus involvement with minimal maintenance; ensure all program components, such as Environmental Health and Safety, SC Police Department’s Emergency Operations Center (EOC), including facilities, equipment, video management/access control systems and supplies, are in place to assure operational readiness and quick activation; provide continuity with EOC planning, training and operations and other campus emergency planning initiatives.

Develop innovative emergency training and education requirements and programs for all campus employees and other responders regarding emergency planning, preparedness and response, as well as large campus emergencies, disaster preparedness and timely response; develop skills of EOC responders to manage, coordinate and facilitate all drill and training activities to test and improve readiness of emergency responders.

Develop and implement a comprehensive emergency training calendar and schedule for faculty, staff and students.

Conduct training and workshops for all college stakeholders, to include parents and community as necessary.

Maintain up-to-date emergency management and business continuity plans and materials to include the emergency planning and business continuity website.

Lead development of the Community Emergency Response Team (CERT) program modeled after the nation’s Community Emergency Response Team program, including organizing and instructing at the annual training series.

Establish, train, and equip Community Emergency Response Teams to assist the SC police department in the event of a large scale emergency; coordinate and ensure approved training for those identified as SC’s emergency responders.

Provide leadership and direction to administrators, deans, department managers and supervisors; establish and develop Emergency Management objectives; complete campus emergency communications as directed by the Lieutenant or Chief of Police.

Establish, equip, and maintain a College Emergency Operations Center and emergency pods used to store equipment to be utilized in the event of a large scale emergency.

Respond to campus emergencies and participate in response and restoration activities as necessary.

Update and maintain the college’s Emergency Operations Plan which includes, but is not limited to, crime prevention and investigative policies and procedures for enforcing rules, regulations, emergency preparedness and response; and ensure compliance with all federal, State and local regulations and current best practices.

Maintain appropriate relationships with law enforcement emergency preparedness and response agencies and other government entities related to public safety and security of the campus community, such as the Orange County Sheriff’s Department and Orange County Fire Authority.

Represent Saddleback College in the Orange County Operating Area (OA) and routinely attend meetings of the Orange County Emergency Managers Organization (OCEMO) to represent Saddleback College and to assist in developing Emergency Management policies and procedures; participate in various internal task forces and committees that relate to emergency management.

Lead college administrators and managers in the development of a Business Continuity Plan to systematically restore college services, including instruction, student services, and administrative services, to full operation after an emergency.

Work effectively and cooperatively with district services managers to coordinate business continuity plans for all relative district services departments including human resources, business services and information technology.

Develop and maintain working relationships with private, military, local, State and federal officials in order to keep up-to-date on current issues facing the emergency management community; collaborate routinely with Emergency Management-identified staff at all SC locations, buildings and medical centers.

Perform all job-related and other Police Department duties assigned by supervisor to meet operational requirements of the Saddleback College Police Department; represent the SCPD to college leaders regarding emergency management and provide analysis and information on complex issues to college leadership and to the Chief of Police; and provide briefings on current emergency management activities at various meetings.

Assist in coordination of federal and State of California reimbursement claims post-disaster.

Perform other related duties as assigned.


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