Administrative Support Coordinator II - Pediatrics - Tropical Medicine (90005926)

Baylor College of Medicine

Houston, TX

ID: 7058977 (Ref.No. 239-en_US)
Posted: August 8, 2019
Application Deadline: Open Until Filled

Job Description

Summary

Provides professional secretarial support for faculty and staff of Pediatrics-Tropical Medicine.

Job Responsibilties
  • Maintains faculty calendars; Coordinates appointments and meetings.
  • Assists in the day-to-day operations of the organizational unit. Answers phones, greets visitors, picks up and distributes mail, etc.
  • Coordinates and reimburses domestic and international travel for section faculty and staff.
  • Organizes meetings with high-level visitors from domestic and international affiliations.
  • Processes check requests and other transactions through SAP and Concur.
  • Purchases supplies for the office.
  • Coordinates communications and activities between different affiliations - BCM, TCH, and all international partners.
  • Responsible for the coordination of special projects, events, conferences and seminar speakers.
  • Works with section faculty leader in coordinating speakers, reimbursements, etc.
  • Edits presentations for speakers.
  • Assists in the preparation of agendas.
  • Orders catering.
  • Keeps new and existing staff up-to-date on office protocols/environment, including time sheet management, leave requests, etc.
Minimum Qualifications
Education:
  • Required: High school graduate/GED.
Experience:
  • Required: Four years of directly relevant administrative experience.
  • Knowledgeable in SAP
  • Excellent organizational skills
  • Proactive work habits
  • Open and effective communication
  • Work efficiently in a high pressure environment
Certification/Licenses/
Registration:
  • Required: None.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



 

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