Administrative Assistant, Level II - Pathology (90002106)

Baylor College of Medicine

Houston, TX

ID: 7058978 (Ref.No. 768-en_US)
Posted: August 8, 2019
Application Deadline: Open Until Filled

Job Description



Responsible for administrative support duties for CPA Medical Director and Administrator. Manages the credentialing process for medical staff appointments.  Performs varied and complex administrative support duties for Medical Director and Administrator.

Job Responsibilties
  • Provides routine administrative assistance such as maintaining calendar appointments and scheduling meetings, scheduling phone calls, typing letters, and maintaining department files. • Responsible for organizing and coordinating special events.
  • Prepares expense reports for travel reimbursements.
  • Directs the activities of administrative staff to assure the accurate and timely completion of required responsibilities and special projects.
  • Develop and implement guidelines and procedures for the credentialing process for obtaining medial staff privileges in a timely manner and determine work priorities to meet deadlines for submission and monitor the expiring appointments.
  • Establish and maintain faculty database, facility matrix, subspecialty list, directories, etc.
  • Serves as primary administrative contact between department and hospital/surgery center Medical Staff Offices.
  • Serves as liaison with billing service for provider enrollment applications.
  • Work directly with the faculty to maintain updated current copies and electronic files of Texas Standardized Credentialing applications, CVs, physician licenses, CMEs, Liability Insurance Certificates, and other essential credentialing documents.
  • Prepares check requests in SAP as needed in addition to troubleshooting and resolving problems with SAP.
  • Processes invoices and requisitions for payment in SAP.
  • Serve as department liaison with BCM’s Legal department. Monitor status of agreements and contracts as they process though finance, legal and execution.
  • Establish and maintain directories of contracts and agreements. Notify Administrator of pending and expiring agreements.
  • Communicates and interprets BCM policy.
  • Assists Medical Director and Administrator in establishing and attaining goals and objectives.
Minimum Qualifications


  • Bachelor's degree in Business Administration, Finance, Management, Accounting, Public Health, or Health Administration. Four years of related experience may substitute for degree requirement.
  • One year of relevant experience.


Preferred Qualifications


  • Experience managing the credentialing process for medical staff appointments.
  • Experience with SAP invoicing.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.


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