Administrative Support Coordinator III - Otolaryngology - Research (90008227)

Baylor College of Medicine

Houston, TX

ID: 7058999 (Ref.No. 255-en_US)
Posted: August 8, 2019
Application Deadline: Open Until Filled

Job Description


The Bobby R. Alford Department of Otolaryngology - Head and Neck Surgery is located in the Neurosensory Center at Baylor College of Medicine.  We provide subspecialty care in the areas of Head and Neck Cancer, Facial Plastic and Reconstructive Surgery, Laryngology, Otology and Rhinology.  This position will be supporting principal investigators in the research mission.  We are looking for an enthusiastic and hardworking individual to join our team.

Job Purpose

Under general supervision, provides administrative support to faculty and staff to assure continuity of operations and to fulfill various administrative services. May supervise the work of clerical support personnel and assign work to others.

Job Responsibilties
  • Types letters, memos, reports, and other material from notes and rough drafts.
  • Composes routine correspondence.
  • Acts as liaison with the Department of Human Resources and/or the Finance Division.
  • Coordinates administrative functions to support the unit's recruitment, interviewing, and hiring efforts.
  • Maintains a wide variety of academic, fiscal, personnel and administrative records and files consisting of confidential and official matters.
  • Monitors records and prepares reports.
  • Greets visitors and directs them to the appropriate staff.
  • Receives, sorts and distributes mail.
  • Makes travel arrangements and processes travel reimbursements.
  • Develops and manages departmental content for the internet and intranet.
  • Responsible for social media accounts, with support from the Office of Communications and Community Outreach.
  • Handles all internal and external department/center communications; sends information from the department/center to the Office of Communications and Community Outreach for various College internal communications.
  • Primary liaison between department and the Office of Communications and Community Outreach in all communications matters. (Communications, Web, Marketing, Publications) 
  • Schedules appointments for manager or head of the organizational unit.
  • Processes various personnel and financial functions within SAP; troubleshoots and resolves problems with SAP.
  • Serves as department/section time keeper and maintains time off requests.
Minimum Qualifications
  • Required: High school graduate/GED.
  • Required: Five years of directly relevant administrative experience.
  • Required: None.
Preferred Qualifications
  • Preferred: Additional technical training beyond high school.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.


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