Administrative Support Coordinator III - Family & Community Medicine - Administration

Baylor College of Medicine

Houston, TX

ID: 7059000 (Ref.No. 800-en_US)
Posted: August 8, 2019
Application Deadline: Open Until Filled

Job Description

Job Responsibilties

Performs administrative tasks requiring the exercise of discretion and judgement for the Department of Family and Community Medicine. Provides administrative support and assistance to the Chief of Service for Ben Taub, Medical Director for the FGP and Vice Chair of Clinical Affairs, the Assistant Chief of Staff for Harris Health and Vice Chair of Community Health Programs, and Administrator. The candidate will be organized and able to effectively communicate via phone and email with executives from various affiliate organizations. Work is expected to be completed accurately and delivered with high quality and in a timely manner.

  • Supports the calendars and provides assistance to the Chief of Service for Ben Taub, Medical Director for the FGP and Vice Chair of Clinical Affairs, the Assistant Chief of Staff for Harris Health and Vice Chair of Community Health Programs, and Administrator.
  • Answers the telephone for the Vice Chairs and Chair’s office and assists callers.
  • Maintains confidential information where discretion is necessary to protect confidentiality, and may maintain confidential files and records.
  • Organizes and schedules meetings and appointments with College executives and affiliates.
  • Provides administrative support to leadership faculty and staff to assure continuity of operations. Including report preparation, PowerPoint preparation, correspondence, etc.
  • Serves as reception in the Chair’s Office Suite.
  • Completes check requests, cash requests, purchase orders, and travel reimbursement for leadership faculty and staff.
  • Sets up and types financial, statistical, and textual reports from source documentation.
  • Reads and routes incoming mail. Copies and files documents.
  • Oversees the filing and maintenance of correspondence and other records.
  • Prepares documents, sets up conference room, and completes minutes along with administrative support for meetings.
  • Routes and processes reports to appropriate recipients.
  • Provides telephone and administrative backup to the Chair.
  • Composes and distributes correspondence.
  • Organizes travel arrangements and manages pre and post travel approval process in Concur.
  • Orders office supplies.
  • Places food/catering orders for meetings.
  • Routes and processes reports to appropriate recipients.
  • Provides telephone and administrative backup to the Chair.
  • Composes and distributes correspondence.
Minimum Qualifications
Education:
  • Required: High school graduate/GED.
Experience:
  • Required: Five years of directly relevant administrative experience.
FLSA Status

Non-Exempt



Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



 

Apply Now

Please mention to the employer that you saw this ad on UniversityJobs.com