Administrative Coordinator III - Medicine - Health Services Research (90002374)

Baylor College of Medicine

Texas, US

ID: 7059401 (Ref.No. 1092-en_US)
Posted: August 15, 2019
Application Deadline: Open Until Filled

Job Description


This position is located within IQuESt, the Center for Innovations in Quality, Effectiveness and Safety.  We are the largest center for Health Services Research within the Southwest.  We conduct high-quality scientific research that improves the health of patients across the nation, by helping to ensure the patient-centered delivery of scientific discoveries.

Job Purpose

To coordinate activities and provide supervision in the operation and administration of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures.  This position works collaboratively with educational leaders and faculty to oversee curricular mapping/tracking needs of the MD curriculum, assure integration of topics, collect curricular process and outcomes data and assist course directors in planning and implementing course elements.

Job Responsibilities
  • Plans, organizes, and coordinates administrative operations.
  • Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process.
  • Maintains and verifies departmental personnel files including records of required employee credentials and licensing.
  • Maintains departmental procedures manuals.
  • Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas.
  • Monitors and maintains control of expenditures within budgets.
  • Processes bills for payment.
  • Assists in report preparation and in responding to inquiries.
  • Coordinates procurement of equipment and supplies.
  • Interprets rules, regulations, and policies and executes as applicable.
  • Determines work priorities and evaluates work progress.
  • Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.
  • Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for Serves as a liaison with other departments on policies, procedures, and practices.
  • Reports directly to the top administrator in the department.
Minimum Qualifications
  • Required: High school diploma or GED.
  • Required: Four years of relevant experience.
  • None required. 





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.




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