Coordinator I (Faculty Coordinator)

Harvard University

Boston, MA

ID: 7059602
Posted: August 21, 2019

Job Description

Duties & Responsibilities
The Department of Genetics and Complex Diseases (GCD) at the Harvard T.H. Chan School of Public Health is seeking a highly motivated, organized, professional, and efficient individual to serve as Faculty Coordinator to Dr. Tobias Walter and work closely with the Farese-Walther Laboratory, along with the CAP-CVD Center at Harvard Chan. The Faculty Coordinator role involves high-level administrative, planning, and logistical support. The incumbent will seek continuous improvement in work processes and will be efficient in managing multiple priorities. An appreciation of basic science and the role it plays in addressing public health issues is ideal.

Duties and responsibilities related to day-to-day faculty and lab support include, but are not limited to, the following:
Managing faculty calendars and schedules
Making travel arrangements, including booking domestic and international flights, hotel accommodations, ground transportation and other related logistics
Reconciling corporate cards and other reimbursements
Maintaining files and documents with origination and accuracy
Planning and logistical support of departmental events -- including symposia, meetings, postdoctoral candidate visits, and visiting scientists
Data management, including tracking incoming fellows and monitoring & modifying the data collection process for training grant tables
Preparing background information for meetings and special projects
Draft written correspondence
Maintain and update faculty CVs, biosketches, monitor and maintain PMCID numbers on behalf of faculty
Provide administrative support to the grant production process
Provide website updates/maintenance, symposia, meetings, postdoctoral candidate visits, and visiting scientists
Assist as needed with special projects
Other duties as assigned
The Faculty Coordinator will also provide support to the CAP-CVD Center under the direction of Dr. Walther. These duties include, but are not limited to, the following:
Oversight of the budget
Administrative support for day-today operations
Dissemination of communications
Meeting planning
Assisting with the annual report
Other special projects as needed

Basic Qualifications
3+ years of related experience; a combination of education and experience may be considered


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