Academic Department Administrator

George Washington University

Washington, DC

ID: 7060239
Posted: September 10, 2019
Application Deadline: Open Until Filled

Job Description

Job Description Summary:
The Columbian College of Arts and Sciences (CCAS) is the intellectual and creative backbone of the university, a place where the arts, the humanities, the social sciences, and the natural sciences come together to form a nexus of ideas and opportunity. As a leader among the nation’s liberal arts institutions because of an innovative curriculum that emphasizes perspectives, analyses, and communication, undergraduate students are equipped with the competencies needed to be effective and responsible citizens of the 21st Century.

This entry-level administrative support position provides administrative support to an academic department. The core responsibilities of this position are to support the administrative operations of the department, to include: developing and maintaining databases, scheduling, supporting, attending and producing agendas and minutes for meetings, preparing correspondence designed to affect action or publicize department activities, and compiling/distributing various assessments. Additional duties include monitoring the progress of students toward degree completion and performing related administrative, advisory, and editorial duties. This role will typically assist with activities related to attracting prospective students, and will assist with the department admissions process by providing information to students and overseeing department registration procedures. This position keeps accurate and complete student records and ensures students complete college requirements, processes student financial appointments, and develops and monitors budgets and prepares and process all financial related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, volunteer appreciation recognition, and expense reimbursements. This position often maintains the department P-card and ensures budget compliance with institutional policies and procedures. This role will also serve as liaison between department and university administrative offices, will assist with student life issues, counseling and/or referring students as appropriate, and will assist in arrangement of special events and may serve on departmental academic committees. May include supervisory/management responsibilities of temporary staff.

The English Department of the George Washington University is a research-active community of scholars and creative writers. We prize excellence in teaching, publication, and service. We engage with a diversity of texts within a global and transnational context. Our creative writing and scholarship contributes to and critiques this capacious literary world. Our teaching fosters in students a rigorous and informed critical reflection on literature, connecting reading practices with writing and argumentation. As a humanities faculty, we are especially interested in the artistic exploration of identity, community, cultural conflict and history.
The Academic Department Administrator works under the direction of the Department Operations Manager to provide administrative support to the Department as well as perform financial duties which require substantial skill and independent judgement.

Responsibilities Include:
• Act as first point of contact for the program and the facility: greeting guests, answering phone calls, and checking program email or other digital message accounts. Provide timely, complete information in a friendly and helpful manner.

• Overseeing facility use and troubleshooting: schedule shared program spaces such as conference rooms. Identify, document, report, and follow up on all facility issues with appropriate maintenance or school staff

• Assist department chair with key academic tasks, namely preparing academic schedule, collecting and storing syllabi, overseeing the deployment, collection, and tabulation of student course evaluations

• Attend to clerical needs of staff and faculty located in the facility – assist with basic troubleshooting, office supply ordering, and assisting faculty with clerical projects such as mailing, photocopies, and data compilation.

• At direction of supervisor, handle basic financial transactions including purchasing supplies, reconciling PCard bills, maintaining basic expense trackers, and other occasional, entry-level accounting activities.

• Manage front office space including overseeing any student workers, engaging in basic housekeeping to keep the front office tidy, professional, and functional.

• Attend departmental and Columbian College staff meetings, integrate and coordinate with other Economics administrative staff on key special projects as directed by supervisor.

• Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:
Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
Typical Hiring Range $19.27 - $25.03 How is pay for new employees determined at GW?
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: Columbian College of Arts & Sciences (CCAS)
Family Administration
Sub-Family Academic Department Administration
Stream Service and Support
Level Level 3
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday-Friday; 8:30am-5:30pm
Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work.
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status


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