After Dark Coordinator

Saint Mary’s College of California

Moraga, CA

ID: 7061216 (Ref.No. 1653230)
Posted: October 9, 2019
Application Deadline: October 31, 2019

Job Description

After Dark Coordinator

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 2015-1602325

Location: CA 94556, CA


Closing: 10/31/2019 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


A member of the Student Involvement and Leadership team, the "SMC After Dark" Program Coordinator is responsible for planning and implementing various late night social and co-curricular programs and events on weekday nights and weekends for Saint Mary's College undergraduate and graduate students. A main goal of the "SMC After Dark" Program Coordinator is to support the "24/7" destination and student engagement campus initiative, drawing undergraduates (residential and commuter) and graduate student populations to campus after hours. The Program Coordinator will work with a student advisory committee and the staff in Student Involvement and Leadership in the brainstorming and logistics development of activities specifically on Thursday and Friday evenings and Saturdays. The Program Coordinator is also expected to work collaboratively in an organized manner with Campus Activities Board, student organizations, and several campus partners in providing social programs and events and in the promotion and marketing of "SMC After Dark." The Program Coordinator may also provide programming in conjunction with special events such as basketball viewing parties or pop culture events. This position will require evening hours, especially weekends.

Advise Campus Activities Board (CAB) in the implementation of campus-wide programming. Regularly assess overall program and identify outcomes achieved that support leadership development or student engagement (in line with strategic plan and in consultation with Director of SIL). Work closely with a student advisory committee to provide dynamic social programs specifically on Thursday and Friday evenings and Saturdays for SMC's undergraduate and graduate student populations. The advisory committee will meet on a weekly regular basis and will be comprised of representatives from the following constituencies: graduate students, Campus Activities Board, Residence Hall Association, commuter students.

Monitor campus calendar of events to ensure social and/or co-curricular programming on Thursday and Friday evenings and Saturday and collaborate with campus partners to assist in marketing and execution of the programs and events. This may entail attending weekly logistics meetings as planned by Student Involvement and Leadership and/or Meetings, Events, and Conference Services. Make program/event requests through AdAstra software. Work with student leaders and the Office of College Communications to market/advertise events and programs on SMC social media, email communications, and/or SMC Mobile app.

Implement special events and programs that support the "24/7" destination and fun campus initiative, drawing undergraduates (residential and commuter) and graduate student populations to campus for evening and weekend activity. Events and programs can be informal/formal, small to large-scale, social, co-curricular, target specific groups, theme-based, watch parties, novelty activities, food-related, athletic-related, movies,
grab n' go, supporting popular culture, finals stress relievers, as needed, etc.

Monitor and manage programming budget. Coordinate and negotiate contracts for external vendors/speakers/rentals or for anything additional needed for programs and events, working closely with Student Involvement and Leadership staff. Develop metrics and assessment plan for measuring success of programs and events

Collaborate closely with the Office of Meetings, Events and Conference Services on space and event reservations/requests, work orders, and IT requests. Work directly with Sodexo for on-campus catering for events and activities across campus and especially within the Dryden/Cassin facility. Maintain critical partnerships with Graduate Programs across the various Schools (KSOE, SEBA, SOLA, SOS); Public Safety; Facilities; IT; Budget Office; Sodexo; Athletics/Campus Recreation, College Communications, Campus Housing; Meetings, Events, and Conference Services; New Student and Family Programs; Community Life; Residential Experience; and other Student Life personnel.

Participate in both division of Student Life and College committees as assigned. Work in a highly collaborative, fast-paced, and culturally diverse campus environment and develop effective relationships within the division of Student Life and with other areas of the College. Serve some responsibilities in the absence of the Assistant Director or Director of Student Involvement and Leadership.

This position description identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by their supervisor.

Experience and Qualifications:

• Exceptional planning, organizational, interpersonal, and communication skills.
• Ability to interact with students and individuals at all levels
• Some knowledge of higher education student development theory and risk management issues.
• Ability to relate effectively and positively with students, faculty, staff and guests of the College.
• Flexibility is necessary for this job; must be responsive to challenges and deadlines.
• Demonstrated ability with Microsoft operating systems, marketing software programs for flyers, brochures, etc. including internet and email usage.


Supplemental Information:

Application Instructions: Please apply online at

Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
• 1. A resume
• 2. The name and contact information for three (3) professional references.
• 3. In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

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