Admissions Counselor, Marketing and Operations

Saint Mary’s College of California

Moraga, CA

ID: 7062263 (Ref.No. 1701409)
Posted: November 8, 2019
Application Deadline: December 6, 2019

Job Description

Admissions Counselor, Marketing and Operations

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 2015-1602438

Location: CA 94556, CA


Closing: 12/6/2019 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


The Admissions Officer, Marketing and Operations assists with overall functions of the Operations team, including answering phones & email, processing mail, assisting with outgoing mail jobs, data entry, taking meeting notes, packaging of counselor materials, and ordering supplies. Monitors student worker quality assurance in exchange of information. Lead in processing application documents, scanning, uploading, and linking documents to SLATE files. Responsible for imports of test scores and assists with data transfer between SLATE and Colleague.

1. Assist with answering phones and emails, monitoring student worker quality assurance with operations projects and day to day tasks.

2. Responsible for application processing including scanning, uploading, and linking documents, transcripts. Daily imports electronic test scores for UG and GPS.

3. Assist with UG and GPS SLATE to Colleague data migration, data checks, and clean-ups.

4. Coordinate and lead in bulk mail projects including acceptance packets and orientation packets.

5. Take notes at weekly meetings, assist with writing and updating operations procedure documentation.

6. Assist with supply inventory and counselor travel materials orders.

7. Participate in on-campus events, including some evening and weekend programming.

Experience and Qualifications:


Supplemental Information:

Application Instructions: Please apply online at
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
• A resume
• The name and contact information for three (3) professional references.
• In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.
College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.
Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

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