Faculty Assistant

Harvard University

Cambridge, MA

ID: 7062344
Posted: November 14, 2019
Application Deadline: Open Until Filled

Job Description

Job Summary

This position provides complex administrative support to Professor Michael Kremer, Gates Professor of Developing Societies and recent Nobel Laureate, within the Department of Economics. Will be responsible for a large volume of varied, detail-oriented tasks, including transcribing, drafting and editing of correspondence; editing/proofreading documents; processing reimbursements; travel coordination; calendar management; fielding media inquiries; and arranging interviews and other speaking engagements. This role will work closely with Prof Kremer’s faculty assistant to divide the workload and create systems to align activities to best support Prof Kremer’s teaching and research, which focuses on economic development and poverty reduction in developing countries.   Accordingly, this role may involve liaising with collaborators on international projects and preparing materials for funders.

Job-Specific Responsibilities

COMMUNICATION & TRANSCRIPTION

Responsible for management and quality control of high-level email account for the Professor. Composes and edits emails, letters, memos, reports and meeting agendas.  Ensures briefing material is available in well-managed online environments and is comprehensive. Prepares copy for publication or submission of grant proposals and/or reports. Answers phone and email inquiries. May prepare and coordinate job market reports and letters of recommendations. Reviews, assesses, routes, answers and monitors follow up action steps on correspondence.  This position requires significant time transcribing dictated memos to accomplish these tasks.   



SEMINAR & WORKSHOP COORDINATION

Plans and manages all aspects of Development Economics Seminar and Development Economics Workshop (course).  Confirms schedule of speakers with faculty and students, and update all communication platforms to advertise events (department website, Canvas site for workshops, create and post flyers). Maintains active and accurate seminar and workshop listservs. Corresponds with speakers and handles their hotel bookings, expense reimbursements and schedule arrangements while visiting.  Maintains expense ledger to track expenses and alerts faculty and finance office in anticipation of budget issues.  



CALENDAR MANAGEMENT

Develops and maintains administrative support system for complex faculty calendaring and travel planning for a Professor.  Proactively manages calendars with attention to logistics and anticipate the needs of Professor/Director.  Determines priority status of meeting requests; triages requests; refers and schedules as appropriate. 



TRAVEL & REIMBURSEMENT

Arranges for meetings, appointments and travel arrangements, adhering to University guidelines and grant policy. Prepares and submits all reimbursement reports. Maintains financial reports of expenditures.



COURSE & RESEARCH SUPPORT

Serves as administrative contact for faculty member’s research activities. Creates lecture materials, prepares course materials, builds PowerPoint presentations. Maintains Professor Kremer's websites and course sites; builds special websites for specific events or research.  May also perform web-based research and assist with conference coordination for related research activities.


Basic Qualifications

Minimum 2 years of related experience including demonstrated office administration.

Additional Qualifications

Bachelor’s degree preferred.  Proficiency in Microsoft Office Suite and internet tools, with a willingness to learn new technologies.  Demonstrated experience prioritizing tasks to changing needs, and seeing tasks to completion in a timely manner.  Knowledge of economic development field plus.



 

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