Mission Viejo, CA
ID: 7063104 (Ref.No. P0007012)
Posted: January 13, 2020
Application Deadline: Open Until Filled
10-Irvine Valley College
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are
fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).
To plan, develop, organize, coordinate and direct all aspects of a comprehensive student life program of a community college, including Associated Student Government (ASG) and the Student Equity programs and services; direct the timely development, administration, implementation, promotion and evaluation of a variety of assigned programs, services, events, operations and activities; coordinate assigned activities with other college programs, support services, other departments and outside agencies; prepare and administer annual budgets for all assigned programs, including student government; ensure compliance with District policies and applicable State and federal regulations related to student development and equity; provide highly responsible and complex administrative support to the Vice President for Student Services or designee, and the College administrative team; and advise and guide in the development of student government budgets.
To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
DEFINITION of Categorical Program Assigned To the Director of Student Life and Equity:
The Student Equity programs and services assigned to the Director of Student Life and Equity are specially-funded and designed to ensure equal educational opportunities and promote student success for all students, regardless of race, gender, age, disability, or economic circumstances. They will focus on increasing access, course completion, ESL and basic skills completion, degrees, certificates and transfer for all students as measured by success indicators linked to the Student Success Metrics and the campus-based research identified in the most recent Student Equity Plan. The Director of Student Life and Equity is assigned to coordinate and manage the Student Equity programs and services, while working closely with the appointed Researcher and Student Equity Taskforce. The Director of Student Life and Equity and Taskforce are responsible for carrying out related initiatives, services, operations and activities to promote the Student Equity Program.
SUPERVISION RECEIVED AND EXERCISED:
Receives administrative direction from the Vice President for Student Services or president’s designee.
Exercises functional and technical supervision over assigned full-time employees and other part-time, temporary or student workers as assigned.
Oversees the performance and activities of student leaders and provides guidance to faculty advisors.
Appropriate safety precautions and procedures.
Budget preparation and administration.
California Community College Student Equity and Achievement Program guidelines and regulations.
California Education Code, Title 5, Chancellor’s Office administrative procedures, Federal laws and regulations and other legal parameters that affect the policies and practices of the College’s Student Equity Program .
College counseling practices and office operations.
Computer systems and software applications related to area of assignment, including capabilities and limitations.
Conflict resolution skills.
Correct English usage, composition, grammar, spelling, punctuation and vocabulary.
Current research and best practices in student success and equity.
Democratic leadership principles as applied to student governance.
Development and coordination of a Student Equity Program at a community college.
District and College policies and procedures.
District and community college organization, operations, policies and objectives.
District policies and State and federal laws and regulations concerning student government and other student organizations and activities on a community college campus, including the California Brown Act Law.
Effective oral and written communication skills, including business letter writing and report preparation,
Evaluation and statistical methodology for preparation of statistical research and reports.
Federal laws and regulations and other legal parameters that affect the policies and practices of student success and equity of the District.
Financial record keeping.
Grant proposal writing and special funding resources.
Information management systems and software as applied to office automation, spreadsheets, and standard accounting procedures.
Interpersonal skills including tact, patience, diplomacy and courtesy.
Leadership, counseling and modeling skills.
Marketing, promotion and public relations techniques.
Modern office practices, procedures and equipment.
Needs and interests of community college students.
Operation of computer, peripherals and software programs, including student information systems, database management, spreadsheet, word processing and specialized software.
Oral and written communication skills including public speaking.
Planning and organizational skills.
Preparation, publication and distribution of informational and promotional materials.
Principles and practices of training, supervision and performance evaluation.
Principles and procedures of community college student life programs and services.
Principles of business administration, management, marketing and record keeping.
Principles of communicating and collaborating effectively with diverse students, faculty, staff and administration.
Program review, student learning outcomes and program evaluation process.
Robert’s Rules of Order.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Assist in equity-related research and evaluation.
Chair and participate in a variety of campus committees and work groups.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Counsel and advise students effectively.
Demonstrate sensitivity to, respect for, and understanding of a diverse population and academic, socioeconomic, cultural, and ethnic and disability issues.
Develop, implement and evaluate the delivery of social, cultural and instructional support programs, operations, services and activities for students.
Develop, implement, manage, monitor and evaluate the delivery of an effective student equity program.
Draft, edit and submit copy related to areas of assignment for college publications.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Envision, develop, and maintain short and long term strategic Student Equity initiatives.
Establish and maintain cooperative and effective working relationships with a wide diversity of students, faculty, staff and community members in an atmosphere of collegial decision-making and demonstrated consensus-building skills.
Gain cooperation through discussion and persuasion.
Instruct student leaders in the use of parliamentary procedures and the California Brown Act.
Interpret, apply and explain applicable federal, State and local laws, rules, regulations, policies and procedures and apply them in a variety of procedural situations.
Interview students to determine needs and qualifications.
Learn District and State of California regulations, policies and procedures related to assignment.
Maintain current knowledge of student life activities, events and programs.
Maintain the security of confidential materials.
Meet schedules and timelines.
Operate a variety of office equipment including a computer terminal.
Operate a vehicle, observing legal and defensive driving practices.
Operate applications software, including database management, spreadsheet, word processing and software related to area of assignment.
Operate office equipment such as computer, printer, and copier.
Plan, organize, coordinate and direct a comprehensive student life program for a community college.
Plan, organize, coordinate, execute or oversee large and small student functions and events.
Prepare analytical reports, proposals and other written plans for the District, Board of Trustees, Chancellor’s Office and other outside agencies.
Prepare and administer complex budgets for assigned program areas.
Prepare and present oral and written reports and recommendations.
Prepare effective letters, press releases and promotional materials.
Use automated systems to maintain records, collect data, and generate reports.
Provide leadership to assigned college on issues related to student equity.
Provide leadership, guidance and assistance to various student groups and organizations including student government.
Read, understand, interpret and apply technical and legal information.
Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.
Respond to requests and inquiries from the public.
Train, lead, direct, supervise and evaluate the performance of assigned personnel.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Understand, communicate, and enforce regulations effectively.
Use automated systems to maintain records, collect data, and generate reports.
Work confidentially with discretion.
Work effectively with others to achieve common goals including student recruitment and retention.
Work independently with minimum administrative direction.
Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.
Equivalent to a bachelor’s degree from an accredited college or university with major course work in human behavior, education, counseling, student personnel services, recreation or closely related field. A master’s degree is preferred.
At least three years of responsible teaching, counseling, research, student development, student services, recreation or other directly related work experience in organizing and coordinating large-scale student activities, including experience in a lead or supervisory capacity. At least three years of responsible oversight of diversity and multicultural programs. Related experience in an institution of higher education is preferred.
License or Certificate:
A valid California driver’s license.
Conditions of Employment:
The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Standard office setting. Duties are performed primarily in an office environment while sitting at a desk or computer workstation. Incumbents are subject to extensive contact with students, frequent interruptions, noise from talking or office equipment and demanding legal timelines. At least minimal environmental controls to assure health and comfort. Often involves working evening and weekend hours.
Incumbents regularly sit or stand for long periods, walk short distances on a regular basis, travel to various locations to attend meetings and conduct work, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry, and/or move objects weighing up to 10 pounds.
Duties and Responsibilities
Plan, develop, organize, implement, coordinate, manage, oversee, review, report and evaluate the programs, services, operations and activities assigned to Student Life, including the Student Equity programs and services (in coordination with the Student Equity and Achievement program and other student support programs and services) and all student clubs and organizations.
Develop and implement program objectives, policies, appropriate methods, procedures, organizational structures and work processes that optimize efficient and effective delivery of services, provide effective and successful social, cultural and instructional activities for students; and assure consistency with the College and the District and facilitate timely attainment of established Student Life goals and objectives.
Develop, schedule, assign, direct, manage, review, monitor, report and evaluate program operations, day-to-day activities and staff to ensure efficient delivery of services to students; and assure legal compliance with State regulations and District policies and procedures.
Provide technical information and assistance to students, staff, faculty, administrators and others concerning the Student Equity Program requirements, interpret policies and regulations and determine appropriate courses of action in unusual and complex circumstances.
Promote awareness of the College’s matriculation processes by working closely with the Director of Student Success and Support program; develop Student Equity Program outreach by working closely with the Outreach Director, advertising and marketing plans and materials, including flyers, website, and social media by working closely with the Director of Marketing, Communication and Broadcast Services.
Develop, recommend and administer annual program budgets for all areas of assignment, including Student Equity and the annual student body budget for Student Life equipment, supplies and personnel; monitor budget to ensure that expenditures and operations remain within established budget limitations; prepare recommendations and justifications regarding budget requests; coordinate with Associated Student Government and faculty advisors to ensure expenditures are authorized according to District policies and applicable regulations; direct the forecast of additional funding for staffing, equipment, materials, and supplies; implement mid-year budget adjustments; authorize expenditures according to District policies and applicable regulations; and prepare fiscal reports as directed.
Serve as technical advisor to the ASG; provide leadership and guidance to all aspects of the student governance process including parliamentary procedure, committee appointments, the review and change management of the constitution and by-laws, and ASG goal development and communications; assist ASG leadership in the planning and execution of ASG overnight leadership retreats.
Serve as advisor to and supervise all aspects of ASG, including student fundraising efforts, student activities and the Inter-Club Council; oversee and assist in developing a wide variety of activities, events and programs designed for the social, cultural and instructional development of students.
Coordinate program activities, events and special activities with other student services functions and instructional programs; serve on College and District committees, task forces and other work groups; provide technical expertise concerning the College’s Student Life and Student Equity Programs.
Train, supervise and evaluate the performance of technical and support personnel as assigned; delegate and review assignments and projects; evaluate work products and results, develop appropriate procedures to accommodate student needs for information and assistance; establish and monitor timelines and prioritize work.
Serve as part of the management team in assigned division.
Chair campus committees, including Food and Beverage, Bookstore, Teacher of the Year and other committees as assigned.
Coordinate and promote program activities with other student services functions and instructional programs; serve on campus and District committees, task forces and other work groups; recruit, oversee and assist faculty advisors of clubs and co-curricular programs with events and activities; and provide technical expertise concerning student development; and develop and direct the distribution of brochures, flyers and other materials to publicize student development opportunities.
Oversee student projects; approve all student publicity and posting of materials and publicity in accordance with the policies of the Board of Trustees.
Monitor student eligibility for co-curricular activities and participation in College committees; schedule, staff, supervise and ensure maintenance of student services building public areas, such as Reflection Room, computer lab, game room and conference room; and ensure timely posting of pertinent information on student bulletin boards.
Provide information and assistance to students regarding campus life, student equity and student activities; assist students in learning and adhering to District and College policies and procedures to ensure students’ success; assist the Vice President for Student Services in enforcing policies and regulations related to student discipline and student conduct.
Work cooperatively and communicate with student services personnel, District and College administrators and staff, representatives of State and federal agencies, educational institutions, social service organizations, counselors and others to coordinate and implement Student Life programs and activities, including student equity, and provide information to others.
Develop, coordinate and implement special activities and events for students, such as orientation, District student trustee election, and selection of student commencement speaker(s).
Ensure that programs, services, activities, events and experiences demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, medical and ethnic backgrounds as well as limitations of community college students.
Work closely with the Research Department to prepare, maintain and submit a variety of statistical and narrative reports, including annual recap data and special reports, proposals, recommendations and other materials as requested; prepare and maintain detailed and comprehensive records and files regarding assigned programs; and research and respond to inquiries from federal, State and local agencies.
Work closely with the Research Department to compile and analyze data related to program participation and evaluation; oversee data collection for accurate MIS reporting; ensure compliance with District policies and procedures and State and federal laws related to assigned programs; review and certify the accuracy of data concerning program participation; and coordinate and respond to periodic audits.
Maintain current knowledge of the regulations, policies and application requirements and eligibility criteria for student life programs, including computer hardware and software enhancements; work with Information Technology personnel on a continual basis to assist in improving relevant computer systems; learn and apply emerging technologies and advances to perform duties in an efficient, organized and timely manner.
Make oral presentations to students, potential students, parents, counselors, professional colleagues and community members at various gatherings; conduct workshops to provide specialized information regarding Student Life, student equity and related student services; and present workshops for students in topics such as cultural competency, college budgeting, stewardship, professional communication, ethics, equity practices in the classroom, program planning and implementation.
Perform related duties as assigned.