Administrative Assistant III

University of Colorado Boulder

Boulder, CO

ID: 7063190
Posted: January 21, 2020
Application Deadline: Open Until Filled

Job Description

The Philosophy Department at the University of Colorado Boulder encourages applications for an Administrative Assistant III. This position assists the Office Manager in conducting all day-to-day business operations of the department. This role oversees office student employees, secures guest speaker travel arrangements, and implements new process flows while staying up-to-date on all department events.
Who We Are
Who We Are
The College of Arts and Sciences at the University of Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields.

The University of Colorado at Boulder Philosophy Department is dedicated to making this a department where all people, including women and those from underrepresented groups, can thrive and flourish. We think a crucial part of maintaining a good department climate is to make information about this program available to everyone, both members of our department as well as prospective students and colleagues.
What Your Key Responsibilities Will Be
What Your Key Responsibilities Will Be
Answer phone calls and other inquiries by faculty, students, and campus constituents.
Order and maintain department supplies and forms in a timely and efficient manner. Handle book orders for faculty and instructors.
Keep faculty, staff and graduate students informed about department and campus happenings via a weekly newsletter and e-mails; maintaining department email lists
Responsible for the annual updates of the campus phone directory and the course catalog.
Assist faculty with class and waitlist rosters.
Maintain syllabus files – both hard copy and e-copy.
Support Department, CHPS (Committee on the History and Philosophy of Science), and Morris colloquia in Fall and Spring semesters.
Serve as staff for other special events such as the lunchtime seminar series, undergraduate conference, summer seminar, other symposia that occur, job talks, and commencement. Commencement includes preparing letters for the graduates and their families, reserving rooms for the ceremony and reception, arranging for musicians, coordinating details with guest speaker, arranging menu for the reception, preparing the program and the letters to go inside the diploma covers.
Serve as Department contact for FCQs and grade sheets.
Assists department chair in preparing for faculty merit review by inputting information from FRPAs and faculty self-reviews into database for scoring.
Supervise office student employees. Delegate responsibility to students, provide meaningful feedback, and approve timesheets.
Monitor student work-study awards. Conducts searches and interviews of prospective student employees.


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