Sr. Grants Analyst/Grants Analyst, Arts & Sciences

University of Delaware

Newark, DE

ID: 7063302
Posted: January 30, 2020
Application Deadline: Open Until Filled

Job Description

CONTEXT OF JOB:

The College of Arts and Sciences (CAS) is the intellectual and cultural heart of the University of Delaware. We emphasize both the enduring value of a liberal education and the importance of cultivating new and emerging fields of knowledge and artistic expression. As a part of the CAS Dean’s Office, Finance & Analytics team, the Grants Analyst/Sr. Grants Analyst will have three primary responsibilities: (1) serve as the College of Arts & Sciences liaison for sponsored research contracts and grants administration (approximately 45 research-active departments, centers, and programs, where research expenditures total approximately $47M annually) (2) serve as the CAS financial liaison for all departments in assigned units and(3) responsibility over the pre and post award management for departments in the college who do not have dedicated sponsored programs staff. This position will manage pre and post-awards of any applicable awarded projects to include preparation of financial reports, expenditure review, compliance oversight, and project closeout. Faculty support includes aspects of proposal submission and award management to ensure compliance with federal, state and University policies and procedures concerning research administration. This includes interfacing with CAS departments and services, federal agencies, external industrial contacts faculty, students and staff. The Grants Analyst/Sr. Grants Analyst actively participates in analysis, planning and decision making as part of the College Finance & Analytics team by being the point of contact for a department and associate dean in a specific portfolio.

MAJOR RESPONSIBILITIES:

Function as a College liaison for internal and external contacts regarding unit activities, accounts, personnel, etc. affecting contract and grant administration.
Oversee pre- and post-award administration of research grant and contract awards, interpreting sponsor requirements and ensuring compliance with sponsor and University policies. Develop systems to improve timely fiscal control and processing.
Advise faculty on fiscal management and sponsor requirements, including forecasting expected financial needs based on current and pending funds. Interface with UD Research Office, federal and industrial sponsors.
Review and publish monthly accounting statements to assure expenditures are allocated to proper grants/accounts and against the correct budget categories. Approve expenditures and reallocate expenses to proper accounts as needed ensuring compliance with College, University, federal and sponsor policies and procedures.
Provide expert advice and oversight to faculty and staff in the administration and closing activities for sponsored projects in CAS that include awards that are frequently multi-year, multi-project awards such as COBRE, and projects with
subprojects-all with varying degrees of complexity.
Serve as a mentor to newly hired Sponsored Program Coordinators in CAS; contribute to continued modification, development and improvement of college-wide training initiatives.
Utilize the University's financial and contract and grants management systems to ensure accurate and timely reporting and management of awards.
Design and prepare financial reports, execute cost transfers, and complete project closeouts. Analyze and evaluate contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, fringe benefits, F&A, materials and equipment. Provide follow-up information; independently resolve problems and address issues. Verify the accuracy of financial records as they pertain to receipts, expenditures, and related transactions to maintain effective stewardship of sponsors' funds.
Prepare and maintain the Labor Allocation Module (LAM) system allocations to ensure timely distribution of effort for academic workload and specific program sponsored research commitments.
Verify accuracy and work with faculty, the Department effort certification administrators, and UD Research Office to reconcile changes to the funding distribution on effort reports.
Identify opportunities for improvements in CAS and University policy, and make process recommendations. Contribute to the design and development of CAS business policy and procedures and electronic tools as part of the College's financial team (accounting, data management, work processes, etc.).
Participate on committees and systems user groups to contribute to CAS and University-wide re-engineering and process improvement efforts.
Understand and communicate frequently with the departments in the assigned units about their overall budget, financial impacts, and initiatives.
Performs reviews/audits of procurement, salary, support fund expenditures for departments in the assigned units
Perform miscellaneous job-related duties and projects as assigned.
QUALIFICATIONS:

Bachelor's degree in business administration, finance, accounting or related field with three years related experience, or equivalent combination of education and/or experience. Experience with federal grants administration
Familiarity with all stages of grant processing from the request for proposal through closeout. Skill in budget preparation and management of contracts and grants.
Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
Working knowledge and understanding of federal and state regulatory policies, procedures and guidelines.
General familiarity with the OMB circulars (i.e., OMB A-21; OMB A-ll 0; OMB A-133) regulating federal allowable and unallowable costs.
Effective verbal and written communication, human relations and time management skills.
Ability to organize and analyze data with attention to detail under deadline pressure.
Ability to use advanced techniques in spreadsheet, database, and query writing and knowledge of email systems/internet.
Familiarity with UD accounting system, PeopleSoft financials, UD grant policies and procedures, NSF Fast Lane and Cayuse online systems, is preferred.
Ability to work independently, strong organizational skills, attention to detail, ability to handle multiple tasks simultaneously and the ability to evaluate and edit the content, structure, and format of a range of written materials.
Understanding of the practices of effective office management.
Ability to make independent decisions and judgments.
Ability to interact well with people of all ages and diverse backgrounds.



 

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