Accounting Assistant--Student Accounts

Kennesaw State University

Kennesaw, GA

ID: 7063498
Posted: February 13, 2020
Application Deadline: Open Until Filled

Job Description

MVR Report:
This position WILL NOT require a satisfactory MVR (Motor Vehicle Report) as a condition of employment
P-Card:
This position WILL require a satisfactory Consumer Credit check as a condition of employment. See http://www.usg.edu/hr/manual/background_investigation for policy guidelines.
Required Minimum Education:
High school diploma or equivalent
Req. Min. Years Related Exp.:
2
Knowledge, Skills, & Abilities:
Advanced data entry and 10 key skills
Understands accounting processes and basic book keeping procedures (Accounts Payable, Accounts Receivable)
Able to handle multiple tasks or projects at one time meeting assigned deadlines
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite with an emphasis on Excel, Abila, QuickBooks)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
MINIMUM EDUCATION REQUIRED:

High school diploma or equivalent
MINIMUM EXPERIENCE REQUIRED:

Two (2) years related work experience
Preferred Qualifications:
Degree from an accredited institution of higher education in related field
PeopleSoft software experience
Previous accounting or financial services experience
Job Purpose:
Assists accountants with maintaining accounting records, processing transactions and reconciling accounts for the assigned department, location, unit and/or college.

Key Responsibilities:
Performs general accounting duties for the assigned area
Prepares invoice packets and reviews expense reports and invoices, checking for compliance
Reconciles accounts to general ledger
Prepares assigned grants and/or contracts
Manages assigned vendor accounts per established guidelines
Provides administrative support to the department by monitoring department inbox and phones, data entry, journal entry, filing and scans documents
Provides reports and queries as requested or assigned
Communicates with vendors, faculty and staff regarding reimbursement request discrepancies
DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:

Respond to customer service inquiries by phone and email
Process deposits of university funds daily including department, third party ERP and individuals
Review daily receipts for accuracy, resolving receipt errors if needed
Monitor department receipts to ensure compliance
Research and process interdepartmental payments posted by journal entry
Operate and balance a cash drawer
Perform daily close out functions such as balancing cash and preparing deposits
Routinely inspect receipt books issued to departments
Resolves serious customer service inquiries from departments
Research bank adjustments and errors
Performs surprise cash audits on petty cash custodians
Reconcile the department clearing account and prepare ledger reconciliations
Manage on and off-site storage of cashier’s receipt and paperwork
Image daily receipts and ensure completeness and legibility
Perform other office projects and related duties as required
Provides refund generation support including data entry
Handles void/stop pay and reissues checks as needed
Set up third party contracts and student scholarships
Posts mailed and drop box student payments and distributes incoming office mail
Other duties as assigned



 

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