Accounting Assistant (one or more positions)

Irvine Valley College

Mission Viejo, CA

ID: 7063755 (Ref.No. P0004310)
Posted: September 22, 2021
Application Deadline: Open Until Filled

Job Description

Summary Description:

Under direction from higher level supervisory or management staff, performs a variety of clerical accounting duties within an assigned accounting area; performs a variety of general clerical activities; and responds to requests and inquiries from students and staff.

Knowledge of:

Basic principles of clerical accounting.
Basic principles and practices of financial record keeping.
Methods and techniques of public relations and customer service.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles and procedures of record keeping and filing.
Mathematical principles.
English usage, spelling, grammar, and punctuation.

Ability to:

Perform a variety of clerical accounting duties involving the collection of various fees for student accounts.
Learn, interpret and apply federal, state, district and local laws and regulations pertaining to clerical accounting work.
Maintain the security of confidential materials and student accounts receivable records.
Ensure accuracy and make adjustments, corrections and reconciliations to accounts as needed.
Respond to requests and inquiries from students regarding various charges and fees.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to the completion of the twelfth grade. Some additional course work in bookkeeping, accounting or a related field is desirable.


Two years of responsible clerical accounting experience.

Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Duties and Responsibilities

Collect and post to appropriate ledger payments and refunds related to student enrollment fees, fines and unpaid debts including returned check charges, parking permit fees, drop fees and library fines received via mail, phone or in person at the Bursar’s window.

Respond to requests and inquiries from students regarding various charges and fees; explain district policies and procedures and process refunds of student fees as necessary.

Review online accounting transactions for errors; assist students in accessing payment histories or prior transactions.

Maintain and audit student accounts receivable records; perform general cashiering duties on student accounts; ensure accuracy and make adjustments, corrections and reconciliations as needed.

Coordinate the payment or deferral charges for enrollment of military personnel or students in employer assistance programs; collect payments from agencies that sponsor students.

Perform general clerical work; type a variety of documents; answer phones; enter information into computer; maintain files and records; receive, sort and distribute mail.

Assist in the maintenance, reconciliation and auditing of a variety of ledgers and accounts; examine all accounting transactions to ensure accuracy; correct financial records as necessary.

Code and enter information into the computer; update, verify and correct input; maintain accurate and current reports and records on assigned activities; run reports as necessary.

Perform related duties as required.

At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.


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