H. Lee Moffitt Cancer Center

Tampa, FL

ID: 7067226 (Ref.No. hlj_26272)
Posted: June 25, 2020
Application Deadline: Open Until Filled

Job Description

    • Job Title:
      • Department Support Supervisor
    • Department:
      • Bone and Marrow Transplant - Cellular Immunotherapy (BMT-CI)


    • Reports to:
      • Mgr, BMT-CI Bus & Ops
    • Supervises:
      • Administrative staff (Management Assistants [MA], Executive Assistants [EA] and other administrative positions)
    • Internal Relationships:
      • Primary: BMT-CI Faculty & Staff, APPs, Bus & Ops Manager, Department Administrator (DA), Department Chair, Fellowship Director, APP Supervisor, Clinic Manager, Moffitt GME office, PR & Marketing
      • Secondary: Facilities and Environmental Services, IT, Faculty Affairs, HR, Payroll
    • External Relationships:
      • Medical Journals, professional organizations (websites), vendors (related to divisional events, purchases, services), patients, donors, Graduate Medical Education (GME) office.
    • Supervises administrative staff and coordinates administrative activities of the program office on behalf of the Department Administrator and Department Chair.  High degree of independent action is required, and decisions are made within the context of program policies and procedures and within the scope of responsibility designed by the DA.
    • Responsible for coordinating internal and external resources to fulfill the goals and objectives of the program in a timely and financially responsible manner.
    • Responsible for all faculty, APP and staff timekeeping, call schedules (e-mail and SmartWeb), moonlighter scheduling and payroll, asset inventory, space and facility issues. Manages administrative coordination of fellowship processing, employee, faculty and APP in and outprocessing, travel reimbursement, effort reporting, faculty clinic templates and schedule changes. Oversees program purchases and supplies inventory.  Maintains program SOPs related to performance standards for the MAs and EAs.
    • Job Specific Duties
      • Supervise, onboard, mentor, train, evaluate and counsel staff of MAs and EAs; Assist non-faculty new hires with obtaining of badge, system access accounts, parking.
      • Kronos timekeeping for cost centers.
      • Moonlighting payroll (Kronos, special pay spreadsheet to payroll).
      • Development, maintenance and SmartWeb entry and communication of BMT and ICE-T service and escalation schedules.
      • Provider In/Out Coverage status (SmartWeb daily notification to operators); SmartWeb entry and upkeep of the BMT-CI Attending Schedule
      • Maintenance of Leave Calendar & FYTD Faculty Leave Tracking.
      • BMT Fellowship program coordinator (job ad placement journals and websites, interview set-up, in-processing, out-processing, ongoing assistance.  Interface to Moffitt Graduate Medical Education (GME).
      • Assist Mgr, Bus & OpsBMT website development, promotional materials, patient reunion, event planning.
      • Assist Mgr, Bus & OPs in other projects as required.


    • Education Required:
      • Bachelor’s degree required (business or related field preferred).
    • Experience Required:
      • Minimum of five (5) years’ relevant experience in an office, academic, or healthcare setting, with one (1) year proven supervisory/leadership experience;
      • Requires knowledge of office processes, workflows, and advanced MS Office applications (Word, Outlook, Excel);
      • Excellent oral and written communications skills;
      • Excellent problem-solving skills;
      • Familiarity with medical terminology and office organizational procedures;
      • Able to work independently with little instruction
    • Preferred:
      • Knowledge of Lawson, Kronos, SmartWeb applications, a plus;
      • Knowledge of PowerChart, a plus;
      • Knowledge of Capstone, a plus;
      • Experience in hospital setting preferred.

Mission To create a Moffitt culture of diversity and inclusion as we strive to contribute to the prevention and cure of cancer. Vision Moffitt Cancer Center is recognized as the model wherein the diversity of our employees and communities is valued and supported as essential components to contributing to the prevention and cure of cancer. The cancer center is an equal opportunity employer. It is the policy of the cancer center to prohibit unlawful discrimination and harassment of any type and to afford equal employment opportunities to workforce members and applicants, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, genetic information, veteran’s status or any other characteristic protected by federal, state or local law.


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