EXECUTIVE ASSISTANT

H. Lee Moffitt Cancer Center

Tampa, FL

ID: 7067239 (Ref.No. hlj_26285)
Posted: June 26, 2020
Application Deadline: Open Until Filled

Job Description

  • Job Summary  

Based in the Cutaneous Oncology Program, the Executive Assistant (EA) provides a variety of high-level administrative and grant-related support functions for the Department Chair and other Department leadership. 

This position requires a high degree of competence, skill and capability for independent action.  This position provides confidential, executive administrative support to the position outlined necessary to support a high level executive.  This position is responsible for coordinating internal and external resources to fulfill the goals and objectives of the Department and the Organization in a timely and responsible manner.

 

Essential Functions:

  • Works independently to ensure position defined meets multiple deadlines, coordinating their clinical calendar, administrative calendar, and outside meetings calendar;
  • Independently generate reports for the Chair, working closely with Department Administrator(s);
  • Manages multiple selected projects for the Chair and other Department leadership;
  • Acts as liaison between the faculty, staff, non-departmental individuals, and Executive level staff for the position defined.

 

Duties include, but are not limited to the following:

  • Seminar/event planning;
  • Document preparation for tumor boards;
  • Preparing communications to multiple departments, including Senior Leadership and Executive staff.

Experience:

  • Bachelor’s Degree in business or related field; May substitute combination of education & experience;
  • Minimum of five (5) years' secretarial and/or administrative experience in a health care or academic medical related environment; experience with or exposure to research grants preferred; 
  • Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) is required.  Superior keyboarding skills, excellent interpersonal (verbal and written) communication skills and professional telephone etiquette is essential;
  • Must have the ability to exercise the highest levels of discretion due to the confidential and sensitive nature of information / material handled on a daily basis;
  • Must have the ability to anticipate the needs of the position defined and faculty members, interact with team members at all levels of the Organization, and interpret and apply instructions to assigned activities.  Must be highly organized, capable of self-direction, independent action and exercise strong judgment at all times. 


Mission To create a Moffitt culture of diversity and inclusion as we strive to contribute to the prevention and cure of cancer. Vision Moffitt Cancer Center is recognized as the model wherein the diversity of our employees and communities is valued and supported as essential components to contributing to the prevention and cure of cancer. The cancer center is an equal opportunity employer. It is the policy of the cancer center to prohibit unlawful discrimination and harassment of any type and to afford equal employment opportunities to workforce members and applicants, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, genetic information, veteran’s status or any other characteristic protected by federal, state or local law.



 

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