HR and Operations Coordinator - 18826

University of Colorado

Aurora, CO

ID: 7068096
Posted: July 22, 2020
Application Deadline: Open Until Filled

Job Description

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The School of Medicine – Department of Medicine, Division of Hospital Medicine has an opening for a full-time University Staff (unclassified) HR and Operations Coordinator (Program Assistant I) position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work:
The Program Assistant I (1.0 FTE) carries out duties related to human resource task administration and other administrative needs of the Division of Hospital Medicine (DHM), Department of Medicine (DOM). Working under the direction of the Division Administrator, the HR and Operations Coordinator conducts administrative office functions primarily in support of human resource tasks, phone triage, and miscellaneous administrative tasks. This position also coordinates and carries out duties related to moves and relocations, space, equipment, inventory and general operations.

Supervision Received:
The Program Assistant I reports directly to the Division Administrator.

Example of Work Performed
Specific duties and responsibilities of the Program Assistant I may include, but are not limited to, the following:

Recruitment/Human Resources Support
Provide administrative and operations support related to the human resources and recruitment needs of the group:
Coordinate interview day agendas and travel arrangements/logistics for faculty recruitment.
Assist with the coordination of the onboarding and credentialing of new faculty and staff
Coordinate with HR Specialist in all logistics related to new employee onboarding: orientation(s) scheduling, computer needs, office space, parking, badging, etc.
Back up support for CU Careers (manage active postings and share candidates applications)
Coordinate shadowing experiences and accompanying paperwork for Advanced Practice Fellowship (APF)
Assist with schedule updates in Ami9on as needed for APF and HTT
General Administrative Support:
Coordinate and execute bi-annual LaunchPad Faculty Development Program
Coordinate and monitor DHM faculty performance evaluations in PRiSM, ensuring all evaluations are complete prior to review meeting with Division Head.
Phone call triage and reception for patients and families of our Division
Serve as primary customer service support and contact for DHM
Greet visitors, field calls from patients, pharmacies and others during work hours, ensuring timely follow-up.
Copying, scanning, faxing, mail pick-up & delivery, supplies/inventory management, letters of reference and other miscellaneous duties.
Maintain effective relationships with UCH Administration, DOM and SOM leadership, Internal Medicine Residency Program (IMRP), The Office of Graduate Medical Education (GME), CU Medicine, DHM faculty and staff and other key stakeholders.
Responsible for daily independent decision-making and problem resolution to reflect best interest of the DHM.
Assist with special projects and miscellaneous job-related duties as requested by the DHM Division Head or Division Administrator.
Back up calendar support for DHM and Division Head
Salary and Benefits:

Salary is negotiable and commensurate with skills and experience.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator:

Diversity and Equity:

Please click here for information on disability accommodations:

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.


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