Financial Administrator

Northwestern University

Chicago, IL

ID: 7068421
Posted: July 30, 2020
Application Deadline: Open Until Filled

Job Description

Job Summary:

The Financial Administrator supports a university accounting-related area or program.Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews a portfolio of Department’s financial operations comprised of work that involves some complex problems &/or decisions.

Specific Responsibilities:

Budget:

Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Updates budget estimates & provides commitment tracking support for all financial activity.
Ensures lead schedules are prepared.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:

Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Maintains, and updates financial models and analysis.
Transactions:

Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
Controls account availability for all non-sponsored chart strings.
Provides support for internal &/or granting agency audit requests.
Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants &/or Awards:

Works with Dept &/or Research Administrator regarding financial grants management issues.
Interacts with faculty, staff &/or funders to build relationships, transfer knowledge, &/or advise on research policies & procedures.
Monitors commitments and expenditures to ensure compliance with granting agency guidelines.
Administration:

Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise systems; develops and runs queries.
Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special projects):
Performs general office support activities
Manages operation of or interaction with a computer system or system processes that support the area or program.
Ensures that area service level goals are met.
Training:

Provides training and support to related university units or program participants;
Supervision:
Provides work direction to others
Supervises other employees



 

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