Financial Administrator

Northwestern University

Chicago, IL

ID: 7068421
Posted: July 30, 2020
Application Deadline: Open Until Filled

Job Description

Job Summary:

The Financial Administrator supports a university accounting-related area or program.Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews a portfolio of Department’s financial operations comprised of work that involves some complex problems &/or decisions.

Specific Responsibilities:


Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Updates budget estimates & provides commitment tracking support for all financial activity.
Ensures lead schedules are prepared.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:

Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Maintains, and updates financial models and analysis.

Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
Controls account availability for all non-sponsored chart strings.
Provides support for internal &/or granting agency audit requests.
Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants &/or Awards:

Works with Dept &/or Research Administrator regarding financial grants management issues.
Interacts with faculty, staff &/or funders to build relationships, transfer knowledge, &/or advise on research policies & procedures.
Monitors commitments and expenditures to ensure compliance with granting agency guidelines.

Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise systems; develops and runs queries.
Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special projects):
Performs general office support activities
Manages operation of or interaction with a computer system or system processes that support the area or program.
Ensures that area service level goals are met.

Provides training and support to related university units or program participants;
Provides work direction to others
Supervises other employees


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