Medical Education Program Professional II

University of Arizona

Tucson, AZ

ID: 7068888
Posted: August 14, 2020
Application Deadline: Open Until Filled

Job Description

Position Highlights This position is responsible for the administration of a residency program. The position works independently in association with the Senior Program Coordinator and Program Director to provide administrative support of a designated residency-training program. This position has a dual reporting relationship with the department and the Office of Graduate Medical Education (GME). This position is responsible for helping coordinate the day-to-day operations of the designated training program and must have an extensive understanding of the ACGME accreditation process. Incumbent handles routine concerns and problems by determining the approach or action to take and interpreting guidelines, procedures, policies and practices. The incumbent must be able to communicate effectively with faculty, professional staff and work colleagues. Strong organizational skills are required to efficiently complete tasks and track progress of projects, ensuring follow-up and timely completion.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

As a cost-saving measure related to the impact of COVID-19, Furlough and Furlough-Based Salary Programs have been approved by the Arizona Board of Regents. All new hires subject to the programs will be notified in accordance with adopted Furlough and Furlough-Based Salary Programs guidelines and will be required to comply with all measures. To learn more about the programs and whether this position is affected, please visit

Duties & Responsibilities
Residency Administration: Oversee coordinating schedules for resident rotations, resident clinics, and other required assignments. Coordinate resident events such as retreats, orientation and graduation. Track resident certifications and schedule initial and renewal training sessions (ACLS, NRP, PALS) for all residents. Organize and implement meetings (faculty retreats, alumni reunion), and graduation ceremony – coordinating logistics, scheduling, and participant communication. Process financial documents including check requests, interdepartmental billing forms, travel expense, and book receipt reimbursement.
Recruitment, Onboarding, and Orientation

Assist with recruiting of new applicants for the residency program. Review applications in the applicant tracking system (ERAS) to identify most highly qualified candidates. Review and communicate policies that the program must adhere to as set by the National Resident Matching Program. Coordinate interview day activities and preparation of marketing materials.

Act as liaison between newly matched residents and the College of Medicine’s Graduate Medical Education Office and Banner Health to follow-up on their progress of required onboarding requirements. Independently coordinate schedules with departmental and interdepartmental faculty to schedule Family Medicine Orientation activities for all incoming residents.
Program Operations

Organizes and prioritizes necessary tasks, imitates changes, and resolves issues as they arise. Attend and participate in residency meetings including the Clinical Competency Committee, Program Evaluation Committee, Faculty Meeting, and take minutes as assigned. Provide assistance as needed to faculty for residency related projects and operational tasks.
Accreditation requirements

Responsible for maintaining statistical reports and tracking of program requirements including tracking of evaluation completion, duty hours reporting, procedural checklists, schedules, etc, and compile the data to prepare annual reports for multiple outside agencies (APE, ERAS, NRMP, ACGME, etc.). Applies departmental policies, procedures or operations. Coordinate and prepare program accreditation documents and affiliation agreements utilizing a solid understanding of all requirements.

Functions as a liaison for residents, faculty, community faculty, teaching sites, and the Administration of the University of Arizona College of Medicine for any issues and/or questions directly relating to the Residency Program. Provides support to the Residency Program Director(s) in matters relating to the residency and functions as his/her representative on their behalf. Also serves back-up liaison to rural sites and community preceptors.


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