Background Check Coordinator - Office of Human Resources-2015507

Carnegie Mellon University

Pittsburgh, PA

ID: 7069541
Posted: September 7, 2020
Application Deadline: Open Until Filled

Job Description


The Office of Human Resources (OHR) at Carnegie Mellon University (CMU) is committed to supporting faculty and staff members' success through every stage of their employment at the university. We support the Carnegie Mellon 2025 Strategic Plan through driving efficient, effective and nimble business practices to support the needs of an evolving university community. We recruit and retain outstanding people at all levels while encouraging a culture of diversity and inclusion, and support for professional and personal development.

We are embarking on a multi-year effort to improve systems, processes, structures and services. Does the prospect of supporting groundbreaking change within an organization energize you?

We are searching for a Background Check Coordinator to join our OHR team. This is an exciting opportunity if you thrive in an interesting and challenging work environment. In this role, you will be responsible for the administrative process required for conducting background checks on University employees. You will liaise with the CMU colleges, and divisions, Office of Human Resources units, and vendors to ensure that the process is completed for applicable employees. You will assist with the processing of clearances that are required under PA Act 153 and University policy.

Core responsibilities include:

• Coordinating pre-employment checks, and regulatory clearances, as applicable
• Processing background checks according to university policies and procedures
• Coordinating pre-adverse and adverse action letters and serving on the adjudication committee
• Responding to inquiries for PA153 certifications from faculty, staff, and students
• Facilitating the timely registration and compliance review for new and existing Carnegie Mellon programs involving minors
• Acting as liaison to third party vendor/s
• Preparing data reports and metrics related to areas of responsibilities
• Coordinating PA Act 153 clearance processing
• Other duties as assigned

You must demonstrate:

• Demonstrated data analysis skills
• Excellent verbal and written communication skills
• Excellent customer service skills
• Ability to prioritize tasks and follow-through on projects
• Strong attention to detail
• Ability to work under pressure and meet deadlines
• Ability to analyze data and reports


Associate’s degree is required. Bachelor’s degree is preferred.

A combination of 1-3 years of experience is required in the following areas:
Human resources experience
Experience working with sensitive and confidential data
Customer service experience

• Higher education experience is preferred
• Experience conducting pre-employment checks is also preferred


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