Accounts Payable Specialist

Southern Utah University

Cedar City, UT

ID: 7069595
Posted: September 9, 2020
Application Deadline: Open Until Filled

Job Description

General Summary

Provides professional supervision of all accounts payable and travel accounting related activities for the University. Ensures timely processing and payment of University liabilities. Maintains W-9 information and processes 1099 documents. Processes all University travel related accounting activities including travel authorization requests and travel reimbursements.

Duties and Responsibilities

1. Processes University travel by auditing and approving all travel authorizations.

2. Processes travel reimbursements by auditing against travel authorizations and travel advances, and submitting travel reimbursements to the accounts payable system.

3. Processes payables for payment from purchase orders, invoices, approved contracts, and other requisitions. Reviews documentation and signatures for completeness and accuracy.

4. Creates, establishes and maintains vendor information, including Form W-9 and 1099 data.

5. Reviews vendor statements and works to rectify any discrepancies.

6. Reviews 1099 reports for accuracy and completeness. Processes annual 1099 forms and responds to discrepancies from vendors.

7. Processes direct deposit files.

8. Oversees maintenance of electronic and hardcopy files for all accounts payable expenditures, travel authorizations, advances and reimbursements.

9. Communicates effectively with campus personnel and off-campus vendors.

10. Supervises hourly employees.

11. Ensures compliance with University accounts payable and travel policy and procedures.

12. Works with University administration in identifying issues and implementing new procedures.

Education and Experience Requirements

1. Associate degree in accounting or business related field and two years of accounts payable experience or an equivalent amount of education and experience is required.

2. Ability to work independently and deal with a variety of diverse circumstances.

3. Knowledge of computer applications and office procedures.

4. Effective oral and written communications skills.

5. Special interest and experience in process improvement.

Preferred Education and Experience Requirements

1. Two years of accounts payable related in a higher education environment.

2. Graduation from an accredited four-year college or university with a degree in accounting or business related field.

3. Knowledge of purchase order system and university accounting and operations.

4. Experience with Banner.


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