Registrar

Ball State University

Muncie, IN

ID: 7069748 (Ref.No. BSU22219)
Posted: September 13, 2020
Application Deadline: Open Until Filled

Job Description

The university Registrar is the senior leader of the Office of the Registrar reporting to the Vice President for Enrollment Planning and Management. This position supports the academic enterprise, advancing academic initiatives and creating an administrative structure that promotes student success while maintaining a focus on student service. This position is responsible for the integrity and accuracy of the student academic record and consult with other campus officials to develop, revise, and administer registration and enrollment procedures. This position also serves as the campus compliance officer for the Family Educational Right to Privacy Act (FERPA) and the steward of University policies and processes related to the support of academic units.

This position is responsible for all functions of the Office of the Registrar including: creation, maintenance and long term retention of student academic records; the development of term courses, schedule of classes and the updating and maintaining the Smart Catalog; the curriculum proposal process and systems, the certification of enrollment and reporting to the Department of Education; the monitoring and verification of degree progress, auditing and final degree clearance and the preparation of diplomas and official transcripts; the monitoring of student academic standings; the enforcement of all academic regulations; the distribution of student record data to academic and administrative units; the collection of enrollment data for analysis and reporting needs; and assisting with commencement activities.

Job Function:

The university Registrar is the senior leader of the Office of the Registrar reporting to the Vice President for Enrollment Planning and Management. This position supports the academic enterprise, advancing academic initiatives and creating an administrative structure that promotes student success while maintaining a focus on student service. This position is responsible for the integrity and accuracy of the student academic record and consult with other campus officials to develop, revise, and administer registration and enrollment procedures. This position also serves as the campus compliance officer for the Family Educational Right to Privacy Act (FERPA) and the steward of University policies and processes related to the support of academic units.

This position is responsible for all functions of the Office of the Registrar including: creation, maintenance and long term retention of student academic records; the development of term courses, schedule of classes and the updating and maintaining the Smart Catalog; the curriculum proposal process and systems, the certification of enrollment and reporting to the Department of Education; the monitoring and verification of degree progress, auditing and final degree clearance and the preparation of diplomas and official transcripts; the monitoring of student academic standings; the enforcement of all academic regulations; the distribution of student record data to academic and administrative units; the collection of enrollment data for analysis and reporting needs; and assisting with commencement activities.

Minimum Education:

Master’s degree in education or related field from an accredited college or university.

Preferred Education:

Master's degree in higher education or related field from an accredited college or university.

Minimum Experience:

Eight years of progressive experience in a leadership position within a university Registrar's Office.

Preferred Experience:

Five years of experience as a registrar working in an enrollment management environment at a mid to large size university. Experience using Banner Student Information System.

Duties and Responsibilities:

  • Serve as the senior leader of the Office of the Registrar and member of the Enrollment Planning and Management leadership team, reporting to the Vice President for Enrollment Planning and Management. Provides leadership, vision and strategic direction for Academic Systems, and Registration and Records staff in all aspects and functions of the Office of the Registrar.
  • Ensure the integrity and accuracy of the student academic record, while consulting with other campus officials to develop, revise, and administer registration and enrollment procedures.
  • Update and publish the annual Smart Catalog as well as term courses and the schedule of classes.
  • Serve as the campus compliance officer for the Family Educational Rights to Privacy Act (FERPA); working closely with campus partners to ensure appropriate FERPA training and security of data and protection of sensitive and personally identifiable information.
  • Provide leadership, expertise, and training that ensures compliance with the Family Education Rights and Privacy Act (FERPA); as responsibilities pertain to student athletes, show commitment to and responsibility for adherence to all rules and regulations of the university and the NCAA.
  • Develop appropriate systems solutions to improve daily Registrar functions and the student experience related to registrar functions (such as course registration, self-monitoring of degree progress, transcript requests, enrollment verification requests and graduation requirement checklist completion and application) in collaboration with academic advising and other campus partners.
  • Devise proactive initiatives, using data and systems to assist in the overall effort to improve retention and graduation rates and reduce achievement gaps in collaboration with Student Affairs and Academic Advising.
  • Oversee classroom scheduling and space utilization in coordination with college representatives.
  • Ensure compliance with federal record retention and reporting requirements through the National Student Clearinghouse.
  • Create and maintain an environment that promotes diversity, equity, access, and inclusion.
  • Supervise, train, manage and evaluate staff; manage annual operating budget for area.
  • Serve as a member of the Enrollment Planning and Management leadership team assisting the division in achieving short and long-range strategic enrollment goals.
  • Collaborate with Academic Affairs and Admissions colleagues in implementing course articulation agreements to improve transfer student process and experience.
  • Oversee NCAA certification of incoming student-athletes entering the University’s various Division 1 interscholastic sports programs.
  • Participate on campus wide committees and teams as needed.
  • Perform other related duties as assigned.


At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.



 

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