Assessment Coordinator

Touro University California

Vallejo, CA

ID: 7069818
Posted: September 15, 2020
Application Deadline: Open Until Filled

Job Description

Overview
The Administrative Coordinator under the direction of the Associate Dean, Assistant Dean for Clinical Education and Administrative Director, including a wide range of related administrative duties; collaborates with other student coordinators on team on all‐staff projects. Work involves planning, organizing, administrative duties and data‐entry input.

Responsibilities
The Grades Coordinator is responsible for processing 3rd and 4rd year grades

 Create and maintain students’ individual grade reports/electronic fax folders/hard copy folders

 Receive and process performance assessment forms for 3rd and 4th year students

 Calculate a grade; verify sites/preceptors/course numbers/dates and match with students’ rotation record in database program

 Post rotation grades on students’ grade reports/ ToutoOne and other programs as required

 Receive students rotations logs

 Tracking MedU, COMAT, COMBANK, E‐Conferences, Callbacks scores/completion

 Verifying completion of Clinical Distinctions courses

 Audit grades and curriculum requirements of 3rd year students for promotion to 4th year

 Audit grades and curriculum requirements of 4th year students for approval for graduation

 Assists with Medical Student Performance Evaluation (MSPE) preparation

 Receiving and processing ADD/DROP forms  Conduct an audit of 3rd and 4th year rotation grades

 Provides Preceptors with New Innovation user Guide  Notify students of registration errors/discrepancies/deficiencies/missing evaluations

 Communication with rotation coordinators regarding students’ rotation schedules Aug 2020 TUCOM CED – Job Description

 Correspondence with students/sites/preceptors via e‐mail, fax, phone, walk‐ins and postal service  Other duties and responsibilities as assigned

Qualifications
 Bachelor’s Degree preferred, minimum two years study at an accredited College/University or equivalent job expense at college setting

 Organizational and time management skills with meticulous attention to detail

 Ability to take initiative and work creatively and independently

 Work experience that demonstrates a confident and professional work style, including respect for confidentiality and the ability to exercise good judgment in stressful circumstances

 Interpretation of department/college policies and procedures; assists with the development and implementation of new internal policies and procedures

 Ability to handle multiple tasks, work well under pressure, meet deadlines, detail‐oriented assignments and be flexible with job assignments



CORE COMPETENCIES:

 Strong organizational skills

 Ability to multi‐task

 Ability to interpret a variety of instructions

 Ability to function with limited supervision and to prioritize and meet deadlines

 Strong computer skills (Word, Excel, PowerPoint, Calendar Program)

 Ability to learn “specialty/custom‐designed” software programs; Highly proficient with website navigation skills

 Excellent verbal and written communication skills; customer service and interpersonal skills; ability to interact with administration, faculty, staff, and students

 Experienced with working with other people in stressful situations



 

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