MANAGEMENT ASSISTANT

H. Lee Moffitt Cancer Center

Tampa, FL

ID: 7070400 (Ref.No. hlj_27456)
Posted: September 29, 2020
Application Deadline: Open Until Filled

Job Description

MANAGEMENT ASSISTANT

JOB SUMMARY:

§  The Management Assistant (MA) represents and supports the mission of the Cancer Center and Department/Program, and applies effective operation of the dedicated Department/Program/Service.

§  The MA achieves results by utilizing strong communication skills, both written and verbal, interpersonal skills including teamwork, and technical skills including organization and utilization of competencies in various software products.

§  This position requires not only initiative, ownership and accountability but also a high degree of independence of action as well as the motivation to provide high-quality service.

QUALIFICATIONS:

§  High School Diploma/GED - required

§  Associate's degree - preferred

Minimum Experience Required:

§  Minimum of three (3) years previous office/clerical/administrative experience required.

§  Preferred experience in health care, academic setting and/or research environment. 

§  Must possess excellent interpersonal skills, capable of self-direction, independence of action and the ability to exercise good judgment.  Capability to perform assigned or self-initiated activities and independently resolve issues.

§  Must meet an intermediate skill level of knowledge in minute taking (including writing and English grammar) and also MS Office applications such as Word, Excel, PowerPoint and Outlook.

§  Demonstrated knowledge of medical and business terminology.

§  Demonstrated superior keyboarding skills.

§  Demonstrated superior experience with MS Outlook calendaring, complex calendar management, etc.

§  Competent in MS Office suite of software to include capability to create professional level documentation.

§  Demonstrated ability to take, transcribe and type meeting minutes in adherence to grammatical and spelling rules.

§  Demonstrated ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines.

§  Ability to manage multi-line phone and triage calls appropriately.

§  Ability to draft and edit clear, concise and professional correspondence (Word documents; compose e-mails, memos, etc.)

§  Ability to mail-merge patient letters.

§  Knowledge of PubMed & EndNote to maintain publication listings and faculty CVs.

§  Familiarity and knowledge of the Moffitt and USF promotion and tenure process.

§  Ability to maintain accurate and up-to-date personal records for MDs, which include, but are not limited to, licensing, memberships, certifications, W-9, CVs, CME and PDF expenditures, etc.



Mission To create a Moffitt culture of diversity and inclusion as we strive to contribute to the prevention and cure of cancer. Vision Moffitt Cancer Center is recognized as the model wherein the diversity of our employees and communities is valued and supported as essential components to contributing to the prevention and cure of cancer. The cancer center is an equal opportunity employer. It is the policy of the cancer center to prohibit unlawful discrimination and harassment of any type and to afford equal employment opportunities to workforce members and applicants, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, genetic information, veteran’s status or any other characteristic protected by federal, state or local law.



 

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