Financial Project Manager

Johns Hopkins University

Baltimore, MD

ID: 7071166
Posted: October 20, 2020
Application Deadline: Open Until Filled

Job Description

General summary/purpose:

Finance Project Manager is part of the Global Programs Finance Team working closely with Program Staff, Contracts, Global Human Resources, and Jhpiego’s Country offices to provide analysis and strong management to 1-4 countries a larger country project under the close mentorship of a Senior Finance Manager. This includes ensuring that projects are delivered on schedule, scope and budget with quality. Finance Project Manager will also work across all phases of financial management from new business development to close out ensuring that financial systems and reports are compatible with standard Jhpiego accounting practices and follow donor rules and regulations, and that program and technical staff have the necessary financial analysis and guidance to make appropriate decisions.





Specific duties & responsibilities:



LEADS & PROPOSALS:

Provide input and review of proposal budget costs based on analyses of new and existing country implementation costs (e.g., activity costs, shared costs, market rates, etc.)

START-UP:
Ensure that countries have all the necessary financial management systems and support needed to effectively start-up new projects, and
Conduct finance-specific tasks in start-up plan: support activities in start-up checklist e.g., hiring new finance staff; setup bank accounts; remote imprest fund set up and increases, orientation, and tracking of start-up budgets, etc.

IMPLEMENTATION & CONTROL
Develop strong work plan budgets and budget notes in accordance with JHU and donor requirements in coordination with country staff, sub-awardees, and Regional Program Staff
Ensure the validity of, and interpret, the global financial management report and other financial tools /sources e.g., ensure that all budgets are appropriately and accurately maintained in JHU software (SAP) system and
Prepare scheduled or ad hoc financial reports for donors that are timely, complete and accurate and maintain a schedule of routine financial reports and analysis for donors and
Perform pipeline analysis, including review of accruals and commitments of the current portfolio to ensure projects operate within allocated budgets and according to the contractual terms; prepare internal reports and charts to identify trends; and make recommendations for implementation
Review cost share accounts and against authorizations and cost share plan where applicable
Monitors sub-grantees financial expenses compared to their obligations and prepare, review or approve modifications with CMCD and SPC and collect and review sub-recipient annual financial checklist and audits, where applicable
Maintain complete and accurate financial files, team sites, shared folders
Follow up on due diligence report findings to clear within 30 days (ensure country and program staff understand each finding and its applicable solution)
Track statutory requirements and support the Office of the CFO and country team on statutory requirements e.g., audit, government filings, etc.
Track tax requirements and timely filing. Support the Office of the CFO and country team to complete all requirements on all tax related matters e.g. VAT, payroll tax, import, other
Monitor inventory and asset registers to purchases in QBE, SAP and JProcure
Respond to internal and external audit requests

CLOSE-OUT:
Participate in close-out work plan and conduct all close out activities assigned (e.g., develop HQ close out budget, review country close-out budgets, pay all final invoices, close out contracts, TSCs, sub-awards within donor guidelines)

CROSS-CUTTING INTERNAL:
Prepare cross-country financial analysis and projections
Monitor any non-sponsored spending to ensure expenditures match authorization
Ad-hoc requests as assigned

Minimum qualifications (mandatory):

Bachelor’s degree in Finance, Accounting, Business, or equivalent experience
5 years financial or cost management experience, in support of international development program operations
Experience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environment
Experience working with public and/or private donors
Experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting
In depth knowledge financial software applications, databases, spreadsheets, and/or word processing required. Packages include: Microsoft Outlook, Access, Excel and Word plus university-specific accounting & reporting packages
Basic understanding of service center, fringe, and indirect rate application and allocation methodologies
Basic knowledge of US government cost principles, GAAP accounting rules, and grant/contract management
Understanding of the difference between contracts and cooperative agreements and their relevant terms and conditions
Strong problem solving skills
Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
Experience in global organizations
Excellent oral and written communication skills
Demonstrated ability to effectively manage several major activities simultaneously



 

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