Development Coordinator

Saint Mary’s College of California

Moraga, CA

ID: 7072437 (Ref.No. 2082865)
Posted: November 23, 2020
Application Deadline: December 18, 2020

Job Description

Development Coordinator


Job Type:

Job Number: 2015-1602681

Location: CA 94556-1541, CA


12/18/2020 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


Reporting to the Director of Annual Giving Programs, the Development Coordinator provides functional, strategic, administrative, and project management support for the efforts of a robust, multi-channel annual giving operation. The Coordinator helps achieve fundraising goals supporting all areas of the College, including its schools, departments, programs, scholarship funds, Athletics, Club Sports, and more. The Coordinator excels at time management, moving quickly from one project to the next. The ideal candidate will want to learn about the Advancement field, or have experience within it, and have interest in developing skills in any of several growth areas including data analytics, persuasive writing, video production and editing, gift cultivation, and more.

OVERALL: Works independently on assignments that are varied and complex; maintains a high level of confidentiality; handles sensitive materials relating to donor information; is the point person for receiving and responding in a timely manner to queries from constituents both internal and external through phone, email, and web-based forms.

DATA INPUTS: Organizes, manages and produces constituent lists and data in EveryAction CRM. Meets with Annual Giving and other Advancement staff on per-project basis, to hear what type of list is required, and to map out best options. Produces lists for efforts including crowdfunding, e-appeals, volunteer fundraising, and for departments within Advancement, including Gift Planning, Alumni Engagement, and Athletics Development.

DATA OUTPUTS/REPORTING: Tracks results of all solicitation efforts and produces progress reports and analysis. Measures rate of return on direct mail appeals by weighing costs and gift revenue generated. Compiles and drafts for Director monthly Annual Giving report, with comparisons to past activity and projections going forward.

DATA HYGIENE: Coordinates data and gift flow across several platforms including iModules, GiveCampus, and EveryAction, with an eye for data hygiene. Is liasion with Advancement Services in the supporting areas of gift processing, data management and donor relations as related to Annual Giving. Is quick to identify typos or inaccuracies in constituent data so that donors enjoy top-notch customer experience.

PROJECT MANAGEMENT: Arranges weekly production meeting for department to help team adhere to aggressive solicitation schedule. Communicates with and provides information and documents to vendors, and proofs appeals for typos, punctuation, grammar, and to ensure constituent data and coding are correct.

FINANCE LIASISION: Responsible for preparing business and finance office documents, including check requests, purchase orders, purchase card statements and reimbursement statements.

Experience and Qualifications


Experience: (years required and applicable field of experience): 1 year of adminstrative experience.

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures technical): Strong interpersonal, verbal and weritten skills; excellent customer service and phone etiquette; ability to handle confidential manners; demonstrated excellence in using Windows operating systems, Microsoft Office, email and internet; experience working with databases-- EveryAction experience is a plus, as is iModules and/or GiveCampus experience; experience handling purchasing and ordering supplies and materials; ability to handle multiple tasks simultaneously, establish priorities, and work in an organized manner; ability to work copperatively and effectively with all members of all culturally diverse campus and alumni community; ability to work independently and as a team; understanding of and committment to further the mission of the College.

Licenses & Certifications: (e.g. CPA, RN etc.): REQUIRED: No PREFERRED: N/A

Other Requirements: (e.g., travel, weekend/evening work) Yes

Supplemental Information

Application Instructions: Please apply on-line at

1) Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

2) A resume

3) The name and contact information for three (3) professional references.

In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

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We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.


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