Human Resources Assistant III - Leadership and Organization Development

West Virginia University

Morgantown, WV

ID: 7073197
Posted: December 16, 2020
Application Deadline: Open Until Filled

Job Description

Description

The Leadership and Organizational Development Department at West Virginia University is seeking applications for a Human Resources Assistant III. Reporting to the Director of Leadership and Organization Development (LOD), this position provides operational and administrative assistance to the Director and to the LOD staff in support of the operations of the office and its initiatives, as well as performs a variety of administrative duties to support the Compensation staff.

In order to be successful in this position, the ideal candidate:

70% - Leadership and Organization Development (LOD)
Works with Director, LOD team, and external resources to provide technical and professional support for programs, services, initiatives, trainings and assessments.
Collaborates with WVU’s Shared Services Center, ensures completion of LOD event and training logistics for a variety of in-person, classroom and virtual learning formats (which may include assisting with reserving, confirming, setting up and breaking down training rooms, prepares and sets up equipment/technology, supplies/materials, participant packets/handouts, etc.).
Assists the LOD staff in the development of a variety of communications to internal and external stakeholders, such as marketing materials and various communications from the unit.
Maintains and updates the LOD website ensuring information is accurate, appropriate, and timely.
Supports the needs of trainers and consultants throughout the entire process of the training/event
Assists with editing, creating and organizing material for tools/toolkits, handouts etc. associated with support of LOD consultants’ projects and assignments.
Prepares spreadsheets, PowerPoint presentations, reports, infographics and presentation documents as assigned.
Works with clients to ensure that surveys, assessments, etc. are assigned appropriately and completed on time.
Produces reports and documentation for a variety of purposes including employee files, client information, department metrics or requests made by University attorneys
Manages overall LOD budget including individual projects and external contracts to monitor deliverables, conditions, and payments.
Enters data into systems accurately, efficiently, and timely and extracts relevant data quickly. Uses multiple database systems. Assists with questions/support needed for training/learning management systems (for example, Qualtrics, Augusoft, Go Beyond Recognition Portal).
Assists (as needed) in monitoring the GoBeyond Recognition website as needed for appropriate use of site and takes action, where needed.
Manages the Director’s calendar including coordinating, scheduling and cancelling meetings and events as needed (some of which are both complex from a scheduling standpoint and/or confidential).
Greets visitors to the LOD unit, answers the LOD main phone line and addresses all email received by the LOD resource/vanity email account in a timely and efficient manner.
Purchases supplies for office and other necessary items and conducts necessary reconciliation processes for purchases.
Performs all other job-related duties for LOD as assigned.
30% - Compensation Duties
Manages receipt of all the Compensation’s teams work items through the shared email account in a timely and efficient manner. This includes receipt of all position/salary review requests and job postings to be. Verifying that all job posting and job review documents received are complete and accurate. Verify position and employee details in MAP (human resources information system). Logs work received into Access database and distribute work to correct compensation analyst.
Provides answers to routine questions or distributes questions to Compensation team member or other departments as needed.
Coordinates tracking of completed work from the compensation analysts and updating Access database with final compensation details for reporting purposes.
Maintains and updates metrics for department. Runs reports as needed and consolidates requested information.
Tracks interim assignments and maintains a reminder system of ending interims for the Compensation team.
Coordinates requests from Shared Services, Payroll and other areas as needed.
Answers the Compensation unit main phone line.
May update information on the Compensation unit’s website.
May purchases office supplies and schedule meetings.
Performs all other job-related duties for the Compensation team as assigned.

Pay Grade: 14

Qualifications

Associate degree or equivalent education and experience.
Two (2) years of progressively responsible experience demonstrating capacity to handle the tasks indicated in the duties and responsibilities.
Experience with utilizing web content systems/website design is preferred.
Skill in gathering, managing, and reporting data and information quickly and accurately.
Skill in using Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.
Excellent oral and written communication skill and ability to speak comfortably in front of groups when needed.
Skill in navigating easily in a highly complex, demanding environment - Ability to perform basic math calculations and managing a budget.
Ability to be a resourceful team-player, with the ability to work independently as appropriate.
Ability to be a forward-looking thinker, who actively seeks opportunities and proposes solutions as appropriate.
Ability to manage websites and create electronic forms.
Ability to establish priorities, adhere to deadlines, and have high attention to detail and follow through.
Decision making and problem solving.




 

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