Registrar

Ball State University

Muncie, IN

ID: 7073828 (Ref.No. BSUhttps://bsu.peopleadmin.com/postings/23491)
Posted: January 7, 2021
Application Deadline: Open Until Filled

Job Description

Reporting to the Vice President for Enrollment Planning and Management, the university Registrar serves as the senior leader of the Office of the Registrar and member of the Enrollment Planning and Management leadership team. The university Registrar supports the academic enterprise, advancing academic initiatives and creating an administrative structure that promotes student success while maintaining a focus on student service; serves as the steward of university policies and processes related to the support of academic units; and establishes effective relationships with faculty and academic partners across campus collaborating on issues relating to curriculum, university policies, reporting needs and other areas of registrar responsibilities.
Founded in 1918, Ball State University (BSU) is recognized for embracing beneficence and the enduring values of excellence, innovation, courage, integrity, inclusiveness, social responsibility, and gratitude. Located in Muncie, Indiana, with satellite campuses in Fishers and Indianapolis, BSU is committed to providing an innovative, learner-centered learning experience in a welcoming, collaborative culture that inspires passion and purpose for a fulfilling career and a meaningful life. Ball State University currently enrolls over 22,500 students engaged in undergraduate, graduate, certificate, and specialist programs, and BSU prides itself on maintaining a welcoming environment for a diverse population of students of all ethnicities, genders, identities, faiths, and backgrounds. As a public research institution, BSU offers 120 undergraduate majors and 94 graduate disciplines, and boasts a 16:1 student-faculty ratio. Ball State is ranked #1 in the country in College Magazine's "Top 10 Campuses for Students with Physical Disabilities,” and, for the fifth year in a row, has earned the “Higher Education Excellence in Diversity Award” from Insight into Diversity.

Job Function:

Reporting to the Vice President for Enrollment Planning and Management, the university Registrar serves as the senior leader of the Office of the Registrar and member of the Enrollment Planning and Management leadership team. The university Registrar supports the academic enterprise, advancing academic initiatives and creating an administrative structure that promotes student success while maintaining a focus on student service; serves as the steward of university policies and processes related to the support of academic units; and establishes effective relationships with faculty and academic partners across campus collaborating on issues relating to curriculum, university policies, reporting needs and other areas of registrar responsibilities.

Minimum Education:

Master’s degree in higher education or related field from an accredited college or university.

Minimum Experience:

Significant, documented, progressively responsible experience in a leadership position within a university Registrar's Office.

Preferred Experience:

Five years of experience as a Registrar working in an enrollment management environment at a mid to large size university. Experience using Banner Student Information System.

Duties and Responsibilities:

  • Responsible for all functions of the Office of the Registrar, including the creation, maintenance, long term retention, integrity, and accuracy of student academic records.
  • Consult with other campus officials to develop, revise, and administer registration and enrollment procedures.
  • Responsible for the development of term courses, schedule of classes and updating and maintaining the Smart Catalog.
  • Responsible for the curriculum proposal process and systems, the certification of enrollment and reporting to the Department of Education.
  • Responsible for monitoring and verification of degree progress, auditing and final degree clearance and the preparation of diplomas and official transcripts and the monitoring of student academic standings. Responsible for assisting with commencement activities.
  • In addition to the enforcement of all academic regulations, the university Registrar is responsible for the distribution of student record data to academic and administrative units.
  • Responsible for the collection of enrollment data for analysis and reporting needs.
  • Provide oversight of the NCAA certification of incoming student-athletes entering the University’s various Division 1 interscholastic sports programs.
  • Serve as the campus compliance officer for the Family Educational Rights and Privacy Act (FERPA) and the steward of University policies and processes related to the support of academic units.
  • Create and maintain an environment that promotes diversity, equity, access, and inclusion.
  • Supervise, train, manage and evaluate staff; manage annual operating budget for area.
  • Perform other related duties as assigned.


At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.



 

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