Administrative Specialist – University Relations and Marketing

Fort Hays State University

Hays, KS

ID: 7073883
Posted: January 8, 2021
Application Deadline: Open Until Filled

Job Description

Job Description
POSITION DESCRIPTION:

The administrative specialist reports to the chief communications officer and serves as the office manager performing various administrative, business operations and customer service duties according to established policies and procedures. This individual provides support for, and works collaboratively with, members of the University Relations and Marketing team. The role involves professional interaction with both internal and external clients. The administrative specialist may be asked to provide training and/or guidance to staff and students as needed.

MINIMUM QUALIFICATIONS: High School diploma or GED equivalency and two years of office experience or two years of post-secondary education.

PREFERRED QUALIFICATIONS:

Bachelor’s degree or higher or two plus years of office experience
Experience with event scheduling and/or meeting management
The ability to quickly master university digital and web-based business and personnel administrative systems
Excellent customer service and interpersonal skills
Detail-oriented and very organized
Proficiency with the Microsoft Office suite of applications
Ability to work independently and as part of a team
Strong communication skills
Experience in supervision, especially in working with student employees
Familiarity with social media platforms including Facebook, Instagram, Twitter and LinkedIn
APPOINTMENT DATE: February, 2021

SALARY: 15.06 per hour

BENEFITS: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

RESPONSIBILITIES:

Manage the front desk and primary point of contact for the office
Administer Workday processes for staff and student employees
Manage a complex operating budget including accounts payable and purchasing
Manage human resources-related processes including hiring, payroll and expense reimbursement
Generate office budget reports, student labor, and additional cost centers
Attend office and campus partner attended creative and production meetings and produce meeting minutes as necessary
Distribute university press releases via the Meltwater system
Manage and track CCO’s calendar
Manage the scheduling and productivity of student employees
Distribute and track all promotional items
REQUIRED APPLICATION DOCUMENTS: Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.





 

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