Lead Coordinator, Program Management - Continuing Medical Education (90002593)

Baylor College of Medicine

Houston, TX

ID: 7073894 (Ref.No. 5745-en_US)
Posted: January 8, 2021
Application Deadline: Open Until Filled

Job Description


The Lead Coordinator is responsible for supporting Baylor College of Medicine's (BCM) role as an accredited provider including supporting the daily operations to ensure quality service is provided and compliance is achieved. There is daily contact with stakeholders such as physician faculty, physician learners, and other healthcare professional participants of BCM continuing education.

Job Duties

  • Manages the compliance components for certified activities to meet deadlines.
  • Supports and liaises with education partners to submit and complete application.
  • Submits and tracks educational grant applications.
  • Supports the development and execution of educational activities (conferences, workshops, and internet enduring activities, and webinars) including registration, preparing documents, tracking attendees, evaluation, etc.
  • Reviews required documentation for completeness, formats, and payments, when due.
  • Updates content, forms and attachments for public consumption.
  • Gathers and analyzes data including preparing reports using ACCME PARS, Excel, MS Word, and Baylor's CME database,
  • Assists in creating educational materials including MS Word and PowerPoint presentations.
  • Creates and reports results of evaluations, pre-/post-tests, and polls.
  • Serves as documentation historian including filing and tracking documents, managing the shared drive, etc.
  • Tracks and monitors expenses.
  • Provides general administrative support: answers phones, respond to general email inquiries, scans documents, schedules and sets up conferences, meetings and webinars.
  • Develops and maintains a tracking system for invoices, fees, and payments.

Minimum Qualifications

  • Bachelor's degree; four years of relevant work experience accepted in lieu of degree.
  • Two years of relevant experience. 

Preferred Qualifications

  • Experience working in an academic medical center.
  • Strong commitment to balancing service with regulatory functions.
  • Exemplary customer service approach in communicating with internal and external stakeholders.
  • Skilled problem solver, with ability to quickly adapt to changing priories and heavy workloads.
  • Excellent organizational and prioritization skills; rigorous attention to detail.
  • Ability to manage multiple projects and adhere to strict deadlines.
  • Dedicated to continuous improvement and quality assurance processes.
  • Deploys sound judgment to keep supervisors and team members aware of events with impact on key operations. 
  • Self-directed, self-motivated team player experienced at effectively participating as part of a team. Excellent oral and written communication skills. 

Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.


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