Accounting Analyst (Lateral and External) (One or More Positions)

Saddleback College

Mission Viejo, CA

ID: 7074518 (Ref.No. P0010648)
Posted: January 27, 2021
Application Deadline: Open Until Filled

Job Description


Location
20-Saddleback College
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).


Summary Description:

Under direction from higher level supervisory or management staff, performs complex professional-level accounting duties in the preparation, maintenance, and review of financial records, accounts, and reports; interprets accounting policies and procedures to ensure accuracy and compliance; develops financial documentation for decision makers; analyzes and interprets accounting reports; creates, analyzes, and reports on a wide variety of complex data; provides technical expertise and support College-wide related to the financial system; may have functional or technical supervisory responsibility over clerical and technical employees; provides assistance in monitoring and resolving budget problems; and performs a variety of duties in support of the management of College wide administrative services.


Knowledge of:

Modern principles and practices of general and government accounting and auditing.
Accounting theory and auditing principles, practices and procedures.
Principles and procedures of complex data management and reporting.
Principles and practices of fiscal, statistical, and administrative research and report preparation.
Principles and practices of budget preparation and administration.
Advanced principles, procedures and techniques of budget analysis and development.
Principles and practices of financial record keeping.
Operation of specialized computerized accounting systems and software in a large, complex organization.
Capabilities and limitations of automated accounting systems.
Needs assessment skills and problem-solving techniques used in identifying and developing computer system enhancements.
Applicable sections of State Education Code and other laws.
Mathematical principles.
Principles of lead supervision and training.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Oral and written communication skills.


Ability to:

Perform technical and complex accounting and auditing work in the preparation, maintenance, and review of College/District or campus financial records, accounts, and reports.
Audit, review, analyze, and reconcile accounting and budget fiscal reports.
Maintain complex financial records.
Use and apply specialized knowledge of automated accounting systems and processes to assess accounting system needs.
Analyze system capabilities and confer with appropriate staff regarding system enhancements; test and evaluate results and new features.
Interpret, apply, and explain rules, regulations, policies, and procedures.
Ensure compliance with applicable rules, regulations, policies, and procedures.
Provide technical training, expertise, and assistance to College administrators, managers, and staff. Operate a variety of office equipment and machines such as computer terminal, copier and calculator. Adapt to changing technologies and learn functionality of new equipment and systems.
Make arithmetic calculations quickly and accurately.
Analyze situations accurately and adopt an effective course of action.
Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.
Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
Plan and organize work to meet schedules and changing deadlines.
Work independently with little direction.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.


Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Education/Training:

Bachelor’s degree from an accredited college or university with major course work in finance, accounting, business administration or a closely related field.


Experience:

Five years of increasingly responsible accounting experience that involves the use of complex computerized accounting systems. Additional training as demonstrated through a professional designation may substitute for some experience.


Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.


Work Environment:

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.


Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.


Duties and Responsibilities

Perform professional level accounting and auditing work in the preparation, maintenance, and analysis of complex financial records, accounts, and reports; audit accounts as necessary to ensure proper internal controls; monitor, reconcile, and balance assigned accounts, budgets, and bank statements.

Interpret and ensure assigned functions are in compliance with applicable rules, regulations, policies, and procedures.

Prepare and process various documents involved in financial transactions including invoices, requisitions, and purchase orders.

Review financial documents to ensure accuracy, completeness, and compliance with applicable regulations, requirements, and established procedures.

Review financial reports and computer print-outs to ensure accuracy and completeness; make corrections and adjustments as necessary.

Review and reconcile fund balances; compile data and assist in the preparation of regular and special reports; perform related duties as assigned.

Provide administrative support to assigned supervisor.

Maintain content of College fiscal office web page.

Assist in the preparation and monitoring of operating budgets as assigned; prepare and review budget and account transfers; assist in the annual financial audit.

Provide information to District/College management and staff regarding various records, budgets, accounts, and programs; answer questions and resolve problems related to assigned program or accounting function.

Provide College-wide support related to the financial system; provide assistance to users; participate in all phases of implementation and testing.

Provide technical assistance to college administrators and staff in developing the budget, accounting documents, and reports in the business system; recommend and assist in development of policies and procedures.

Assist assigned supervisor in the coordination of workflow and in resolving and troubleshooting problems; may act as lead in the absence of assigned supervisor.

Coordinate budgetary control systems to monitor expenditures, revenues, and program performance on an ongoing basis.

Provide assistance and training to staff in utilizing accounting software applications to properly submit requisitions, prepare budget transfers, prepare reports, monitor invoice payments, and use the District Chart of Accounts.

Assist in the implementation of goals and objectives; assist in the development of policies and procedures; assist with new and revised budget procedures, operations, and programs; ensure compliance with federal and state regulations and interpretations.

Prepare a variety of complex spreadsheets, invoices, and payroll documents.

Code and enter information into the computer; verify and correct input; provide fiscal and operating reports, records, and documents for budgetary preparation and control management.

Develop and maintain College fiscal office guide for use by all College personnel.

Coordinate communication and accounting activities with other College/District department management and staff, governmental and private agencies, and vendors.

Provide training and information to College management and staff regarding various records, budgets, reports, accounts, and programs; answer questions, and resolve problems related to assigned program or accounting function.

Perform related duties as required.





At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.



 

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