HR Coordinator

Johns Hopkins University

Baltimore, MD

ID: 7074641
Posted: January 29, 2021
Application Deadline: Open Until Filled

Job Description

General summary/purpose:
Provide human resources and payroll support to the Administrative Specialist for the Department of Biomedical Engineering at the Johns Hopkins University (JHU) School of Medicine and Whiting School of Engineering. Represents Biomedical Engineering as appropriate in communicating professionally with faculty, administrators, staff, students and external contacts. Responds to and resolves questions, problems and issues, and gathers data as needed. Interprets operating policies of the University.

Note: This position is not eligible for Visa sponsorship.

Specific duties & responsibilities:


Processes Internal Service Requests (ISR’s) for the department.
Processes I-9s for faculty and students.
Works with hourly employees to accurately track their time through the weekly time sheet.
Maintains system to track faculty/staff payroll information and generate reports.
Processes promotions, transfers, reclassifications, salary increases, bonuses, overtime, and terminations.
Implements system to monitor/resolve payroll issues: salary distribution/supplements/merit increases/terminations.
Administers the full-time, part-time, limited and casual faculty/staff/postdoc/student payrolls, including all documentation, processing, maintaining, and reporting.
Serves as payroll consultant to department administrators and managers.
Supports the CAT2 payroll of casual staff/student workers by ensuring hours are appropriately tracked and reported, and all federal/state regulations followed.
Anticipates potential payroll issues and questions and takes pro-active action to prevent development of problems or resolve problems.
Maintains payroll data information systems and related documentation.
Audits and reconciles all payroll actions.
Develops and documents standard operating procedures for the payroll department.
Analyzes payroll processes to identify areas for process improvements and streamlining.
Develops efficient electronic and paper record keeping systems to track a significantly high volume of electronic and paper payroll transactions ensuring security of information.
Works with Administrative Specialist to identify and develop procedures to allow seamless new hire/termination processing, staff/faculty/postdoc/student changes, and on any special projects impacting payroll such as organizational restructure, large scale special hiring projects, etc.

Human Resources:

Manages confidential HR material and projects.
Assists, compiles, and disseminates information for JHU SOM and WSE Human Resource initiatives.
Composes and/or prepares documents for content, quality, and style, turning rough drafts into finished documents.
Facilitates the financial approval process for submitting positions through NEXUS and JHU Success Factors (SF).
Submits and tracks requisitions in SF. Coordinates candidate interviews, phone screens, and reference checks.
Provides recruiting and selection support for all open requisitions.
Serves as a liaison for Central HR as needed to bridge communication with faculty/managers.
Under the direction of the Administrator and/or the Administrative Specialist assists in providing faculty and staff appropriate Family and Medical Leave (FML), STD and or LTD paperwork.
Tracks and updates FML determinations and changes.
Ensures that all FML related time is tracked in the E210 system.
Function as primary point of contact for faculty/managers/staff/students for time and attendance.
Ensures all non-exempt weekly time input is completed within federal regulations.
Ensures all non-exempt overtime payments are processed timely and within federal regulations.
Ensures all faculty/manager approve E210s by the designated monthly deadlines for accruals of vacation and sick leave by the SOM Business office.
Administers the e210 timekeeping system as appropriate, pro-actively ensuring information is up-dated to permit appropriate manager access and records approval.
Determines appropriate leave usage and codes and up-dates staff time keeping system to reflect correct use of accrued sick or vacation, short term disability and/or leave without pay for all staff on family medical or other leaves of absence.
Terminates employee access; coordinates badge collection and JH property collection.
Uses the network and a variety of software programs to create and organize quality documents and reports.


Prepares forms as directed to initiate credentialing application.
Prepares credentialing file and obtains signatures as required.
Prepares transmittal sheets, checklists and other documents related to credentialing file.
Initiates ISRs to request/maintain positions.
Processes payroll related ISRs.
May compose standard letters to assist in credentialing requests.
Processes visa applications through iHopkins.

Record Keeping:

Maintains existing and create new records of personnel for departmental faculty, staff and students.
Creates and maintains HR personnel files.


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