Administrative Director

Northwestern University

Chicago, IL

ID: 7075186
Posted: February 16, 2021
Application Deadline: Open Until Filled

Job Description

Job Summary:

The Administrative Director (AD) oversees the operations for the Surgical Outcomes and Quality Improvement Center (SOQIC), including local, regional and national research programs; local and system-wide quality innovation endeavors, and a national policy research agenda. The AD provides direction and thought leadership to develop strategic goals and objectives, defines associated metrics to measure results, and creates and obtains resources to ensure success. The AD reviews, creates and nurtures internal and external collaborations and partnerships. The AD is also charged with overseeing the staff.

In addition, the AD manages all activities associated with surgical quality studies considered very complex by the inclusion of the following: multiple investigators, teams, sites, sub-contracts, participants, longitudinal assessments/ interventions, and multi-million dollar budgets. Ensures completion of contract and grant requirements and specifications. Oversees day-to-day operations including identifying and securing needed resources; creating, implementing, monitoring, and updating project plans; facilitating meetings with appropriate parties; tracking tasks/deliverables to ensure timelines, milestones and goals are attained; monitoring and reporting progress as appropriate; managing staff and assisting staff in priority setting, interacting with faculty, and achieving goals; oversee hiring process; lead performance evaluations for staff; and resolving or escalating issues in a timely manner. In addition, the AD will participate in selected, high-profile research endeavors that align with his/her professional development goals, including co-authoring scientific papers for presentation and publication. He/she will coordinate writing, submission and administration of selected high-priority grants. The AD ensures that all study activities are completed by strictly following Good Clinical Practices (GCP) and all current local, state, and federal laws, regulations, guidance, policy and procedure developed by the NU Institutional Review Board (IRB), Food and Drug Administration (FDA) Code of Federal Regulations (CFR), and the International Conference on Harmonization (ICH). The AD will oversee budget operations and planning for all SOQIC projects. The AD will facilitate recruitment of faculty, fellows, and staff. The AD will also oversee professional development for the staff. The AD will develop policies and procedures to standardize certain key operations.

Specific Responsibilities:

Areas of Responsibility:

Management of the following:
Budget & Financial
Communications & Outreach
Facilities & Safety
Faculty Support
Human Resources
IT Services
Strategic Planning
Grants & Contracts
Work Complexity:

AD uses judgment & an extensive amount of experience to adapt an advanced knowledge of skills, methods, practices, policies & procedures, sometimes without clear precedents, & a considerable degree of innovation, analysis & reasoning to independently plan & prioritize work that is almost all project oriented & involves many extremely difficult problems &/or decisions.
AD recommends changes to policy to better meet objectives.
Budget & Financial:

Plans & manages complex budget(s) to fund strategic mission including financial sustainability & enhancement models.
Serves as primary contact with Department of Surgery (DoS) Director of Research Operations.
With SOQIC Director and DoS Director of Research Operations, plans & implements annual budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Manages budgets for large volume of research grants.
Oversees routine budget reconciliation & analyzes budget position.
Approves funds reallocation within budget as necessary & appropriate.
Responsible to stop an expense that is inappropriate or against deficit chart string.
Knowledgeable in NU Financials; oversees staff training in same.
Communications & Outreach:

Working closely with the DoS, Feinberg School of Medicine Communications and Institute for Public Health & Medicine (IPHAM) Communications for opportunities to promote SOQIC scholarly work.
Delegates or completes production, editing &/or distribution of newsletter; &/or management of website & special events.
Facilities & Safety:

Manages offices and common areas to ensure strategic use of available space & routine maintenance.
Determines & assigns space allocation.
Oversees construction projects in coordination with Facilities Management.
Faculty Support:

Provides strategic recommendation for management of faculty appointments, credentialing & exit (retirement & termination) processes.
Reviews policies, recommends changes, implements new & ensures consistent interpretation.
Oversees all aspects of faculty administrative tasks (colloquium, seminar, travel, faculty COI survey, annual report) ensuring optimal faculty support.
Grants & Contracts:

Collaborates with IPHAM and DoS research administration support staff in order to facilitate & enhance all administrative grant processes & related compliance.
Oversees pre- & post-award administration completed by research administrators.
Builds relationships with Principal Investigators (PIs) & NU research associated offices; transfers knowledge & advises on research policy & procedure.
Ensures on-going training of support staff & PIs for optimal operations & compliance.


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