Associate Director of Advancement Services

University of the Sciences in Philadelphia

Philadelphia, PA

ID: 7075212
Posted: February 17, 2021
Application Deadline: Open Until Filled

Job Description

Philadelphia, PA
The Associate Director of Advancement Services is responsible for two major program areas within the office of institutional advancement: information services and gift processing. The Associate Director of Advancement Services oversees the implementation and day-to-day operations of the university's fundraising database and prospect management system.

This is the perfect opportunity to join a vibrant campus community whose excellence is reflected in its diversity and student success.

Primary Responsibilities

Oversee data and gift entry for all constituent records so that the processing, tracking, reporting and acknowledgement of all gifts and engagement activities are performed in an accurate and timely fashion. Ensure that the data derived from these activities is maintained and can easily be accessed.

Provide training and technical support to staff for the constituent database. This includes maintaining written training materials and data policies.

Support the department’s interaction with information technology, finance, and other departments across campus as needed.

Responsible for testing and implementing software enhancements and upgrades.

Ensure the accuracy of data in the constituent database, including reconciling the database with organizational financial systems.

Ensure that data entry staff follow proper documentation and accounting principles and standards.

Interpret and apply IRS tax laws and regulations regarding gift administration.

Establish and maintain a structure within the database to effectively identify specific segments of data for various analysis and targeted fundraising efforts.

Develop and apply procedures to safeguard data security.

Develop and maintain custom constituent reports, based on organizational needs. Create and produce reports from the constituent database, as needed, and assist other staff in the production of reports.

Collaborate with constituent database developer and information technology consultants to implement system upgrades and ensure the standardized implementation of the system.

Supervise the Database Analyst.

Perform other duties as assigned.

Knowledge, Skills, and Abilities Required

Bachelor's Degree in computer science, database administration, records management, or a correlated field.

At least three years' work experience in database management/analysis and report writing. Experience within the fundraising or higher education environment preferred.

Proficiency in managing donor and constituent databases. Proficiency in database administration, prospect and constituent management, data imports and exports, and developing reports. Experience in SQL programming preferred.

Should have some knowledge of applicable tax laws, basic accounting, the fundraising process, and the concept of donor relations.

Ability to make presentations and train individuals in software applications is highly desirable.

Must be able to organize and prioritize work, be proactive, take initiative, resolve problems, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner.

Ability to work cross functionally in a small team-based environment.

Experience with Crystal Reports is highly desirable.

Ability to build effective working relationships both internally and externally.

Ability to both plan for and respond strategically to threats and opportunities.

The finalist will be required to successfully pass a background check.


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