Administrative Asst

Indiana University Bloomington

Bloomington, IN

ID: 7076104
Posted: March 17, 2021
Application Deadline: Open Until Filled

Job Description

Department Information
The Kelley School of Business at Indiana University is a comprehensive provider of top-tier business education with a full portfolio of undergraduate, graduate, doctoral, and executive programs on campuses in Bloomington and Indianapolis, and online worldwide. The Kelley School has been creating career momentum for 100 years, going from 70 students in 1920 to an enrollment of more than 12,000 students today. Our innovative curriculum is built on personal development, teamwork, and experiential learning with an emphasis on global and social responsibility. Our success is reflected in our reputation among academic peers, our career placement statistics, and the accomplishments of more than 117,000 living alumni around the globe.

Job Summary
Serves as the Administrative Assistant to Area Co-Directors. This position is responsible for monitoring department budget and financial entries, analyzing statements and resolving discrepancies. Responsible for scheduling all semester courses, overseeing room reservations, compilation of Overload Teaching Reports for faculty, monitoring Teaching Credit Reports, monitoring website, direct administrative support to the Co-Directors, as well as, indirect faculty support. Responsible for maintaining personnel files on all staff, producing simple and complex spreadsheets and documentation, and serving as liaison with other outside parties, other departments, and the Dean's and Business offices.

Required Qualifications
High school diploma or GED plus two years of relevant experience.

Excellent organizational skills. Demonstrated ability to maintain confidential information. Strong communication and listening skills. Demonstrates excellent judgment and decision making skills. Ability to simultaneously handle multiple priorities. Maintains composure under pressure.

Preferred Qualifications
A professional attitude and commitment to confidentiality. Strong analytical skills. Well-developed work ethic and self-motivation. Attention to detail, and willingness to take decision-making initiative. Proficiency in Microsoft Office applications including Word, Excel, Access, Outlook and PowerPoint. Ability to problem solve and handle multiple tasks while meeting deadlines with numerous interruptions.

Academic coursework beyond high school, use of Microsoft Teams, and knowledge of IU systems is strongly recommended.


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