District Information Technology Project Manager


Mission Viejo, CA

ID: 7076328 (Ref.No. P0018980)
Posted: March 24, 2021
Application Deadline: Open Until Filled

Job Description

Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible
employees, which includes medical and dental insurance, a vision-care plan, life
insurance and dependent life coverage, accidental death and dismemberment
coverage, and a long-term disability income-protection plan. All premiums are
fully paid by the District. Mandatory retirement incentive is with California Public
Employees Retirement System (CalPERS).

Summary Description:

Under direction from management staff, the District Information Technology Project Manager is responsible for managing multiple district-wide projects and ensuring projects are delivered on time, within budget and meet stakeholder requirements.

Knowledge of:

Principles of the Project Management Body of Knowledge (PMBOK).
Agile software development approaches, including Scrum and Kanban.
Microsoft Office, Project, Visio, and SharePoint.
Applicable District policies and local, State and federal laws, codes and regulations.
Computer technology and working within IT departments.
Principles and processes of procurement and public contracting.

Ability to:

Plan, organize, and coordinate a variety of information technology projects and activities to meet the needs of colleges within the District.
Effectively communicate project information including providing accurate and timely
information exchange between stakeholders, team members, IT management and oversight groups.
Manage the project team, driving motivation, collaboration and performance.
Develop milestone schedules for assigned projects from inception to completion.
Demonstrate effective conflict resolution skills.
Prepare and maintain a critical path method (CPM) schedule for the project.
Demonstrate resilience, diplomacy, influence, relationship building and problem solving skills in a variety of situations.
Demonstrate record of project management success, both in results achieved and in use of best practices project management methodology.
Demonstrate ability to lead and motivate staff and to apply skills and techniques to solve dynamic problems.
Work effectively as a team member with senior level management.
Demonstrate strong teamwork and interpersonal skills.
Demonstrate excellent analytical, planning and organizational skills.

Education and Experience Guidelines:

Any combination of education and experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:


Requires a Bachelor’s Degree from an accredited college or university in a related field, or any equivalent combination of education or experience.

A Master’s degree in a related field is preferred.


5 years of progressively responsible project management experience in a related field, preferably for a public sector client, primarily in Information Technology within a community college or district.

License or Certificate:

A valid California driver’s license.

Scrum Master Certification is required.
PMP certification is required.

Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential job functions.

Work Environment:

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with academic and classified staff and others. At least minimal
environmental controls are in place to assure health and comfort.

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment
requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Duties and Responsibilities

Provide leadership in assigned area of technology; develop goals, objectives, priorities, policies and procedures for all areas of assignment; initiate and oversee the development and/or implementation of innovative online systems throughout their lifecycle, from strategic definition to end-of-life planning.

Establish and maintain the creative vision and direction for IT online services, products and programs related to the administrative infrastructure; select the appropriate combination of development tools and computing platforms to meet requirements of tactical and strategic plans.

Evaluate emerging technologies, make strategic decisions and provide the District with short- and long-range tactical and strategic technology plans related to administrative information systems and services.

Work with District administrators to finance and plan major projects to meet user needs and requirements; independently determine major project requirements, such as type of technology to use, system features, deployment dates, and availability of online services; develop product strategies for online services; translate administrative needs into new or revised features and services; promote new systems and services to the user community.

Provide leadership to special project committees related to identifying technology needs; interface with user groups to determine and develop solutions to administrative issues and information needs; act as a user advocate; propose and promote new projects to meet identified needs.

Conceptualize new or improved administrative information systems and software after observing a pattern of problems or requests through a review of feedback about implemented systems from internal users, such as administrators, managers, and classified staff.

Select design team participants, considering employees from affected departments and levels of the District from data entry clerks to administrators; lead the work of the design team; coordinate team assignments, activities and timelines and manage the involvement and efforts of team members.

Design, develop, produce, implement and evaluate systems and software that implement the policies of the District and colleges; analyze system capabilities and recommend or assist in developing new policies that take advantage of the latest technology and systems.

Supervise and review the work of professional and technical staff assigned to assist in developing or modifying administrative IT systems, including system analysis, design, programming, testing, installation and maintenance of special application software projects; ensure that staff has the proper skills, training, tools, and work environment to complete the assigned tasks; schedule and review activities to ensure that work is completed in a timely and appropriate manner.

Provide senior administrators and other District personnel with regular updates on projects and activities; interact directly with policy-level administrators to request policy interpretation or to request new or revised policies; communicate directly with appropriate administrator or designee to resolve situations unique to administrative systems.

Manage projects, ensuring successful delivery according to approved specifications, timelines and budgets; when service interruptions must occur to implement new features and patches, determine severity of the interruption, decide on the implementation process and communicate it to all affected parties.

Maintain and modify existing systems to improve and update them; coordinate production jobs with appropriate staff to ensure that production jobs are executing correctly; review performance of systems servers and work with department staff to make modifications as necessary to ensure reliable systems with maximum uptime.

Demonstrate prototypes of new, revised or updated systems to groups of affected parties to receive input and to encourage use of system; perform regular workshops and in-services for District staff.

Represent and promote the District at local, State and national educational and technology conferences; develop and present workshops at local, regional, State and national conferences as requested.

Develop partnerships with vendors and other colleges and universities to help further the goals of the district.

Propose, negotiate, implement and maintain contracted agreements; coordinate, monitor and evaluate the work of external contractors, ensuring the timely completion of contracted work as required.

Develop and administer assigned budgets; forecast annual budget requirements for administrative IT infrastructure, including systems, software development and staffing; develop and implement co-funding processes; approve, monitor and control expenditures of funds for assigned budget(s).

Perform related duties as assigned.

At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.


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