Associate Director of Programs (CILSA)

Saint Mary’s College of California

Moraga, CA

ID: 7076420 (Ref.No. 2196999)
Posted: March 25, 2021
Application Deadline: April 11, 2021

Job Description

Associate Director of Programs (CILSA)


Job Type: Full Time

Job Number: 2015-1602771

Location: CA 94556, CA

Department: Provost

3/24/2021 11:59 PM Pacific

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

Reporting to the Director of Catholic Institute for Lasallian Social Action (CILSA), and in service of CILSA's place-based justice initiatives and college-wide Civic Action Plan, the Associate Director for Programs supervises professional staff, conceptualizes and directs programs, builds internal and external partnerships, manages and grows program funds, and executes CILSA's communication strategies.

1. Supervise Staff & Programs
Professional Staff

• Jumpstart Site Manager, 1.0 FTE, who manages ~40 students and a pre-school engagement program that serves 150 children.
• Assistant Director for Civic Leadership, 1.0 FTE, who manages and teaches ~80 students in the Monument Corps, Public Service Internship, and MICAH Summer Fellowship.
• 2 MICAH Fellows Leadership mailto:Facilitators@ .25 FTE, AND 2 MICAH Alumni Mentors mailto:@ .25 FTE who teach and facilitate 12 students in the MICAH Summer Fellowship.

Supervise staff in designing and implementation of programs. Ensure high quality student leadership opportunities, support, training, and development across CILSA's programs. Direct the assessment and improvement of programs and services in response to changing needs. Lead the budget management, student and community partner problem-solving, training for new tasks, and personal/professional support and development.

• MICAH Summer Fellows, 12 mailto:@ 1.0 FTE in summer, who participate in the summer living-learning program

2. Imagine & Execute Place-Based Justice & Civic Action Plan Initiatives
• Collaborate in the development and implementation of emergent designs and initiatives related to Place-Based Justice and the Civic Action Plan (PBJ/CAP). This includes:
• Conceptualize and research large-scale development and programatic offerings at Alameda Point Collaborative.
• Explore key partnerships and program possibilities in Alameda, Concord, and Fruitvale/Oakland.
• Contribute to the long-term funding design for PBJ/CAP.
• Develop and deepen relationships with current and future funders.
• Write grants and funding proposals.
• Participate in Civic Action Plan team.

3. Develop & Direct Summer Fellowships
Design and direct the Mulvaney Immersion Communities for Action & Humility (MICAH), a collaboration with the University of San Diego that takes place in Alameda, CA and Tijuana, MX. In this eight-week living-learning immersion, students examine the theory and practice of leadership, social justice, community, spirituality, and simplicity while interning full-time with community partner organizations.

• Design and instruct .25 course aligned with the common good, community engagement, and diversity in America core curriculum learning outcomes.
• Recruit community partners to host 12 MICAH Fellows.
• Assess and verify the strength of internship position descriptions.
• Design and deliver 4-day orientation and 3-day end-of-program retreat.
• Assess student learning and development through course deliverables.
• Secure housing at Alameda Point Collaborative, manage all housing logistics, execute legal agreements related to housing.
• Co-facilitate the annual spring retreat reunion of MICAH Fellows.
• Lead the potential expansion of MICAH to include a community in Concord, CA.


• Create the annual budget.
• Manage program finances and reporting of $100K annually.
• Direct the billing to community partners for placement fees.
• Compute and invoice the charge-back value to the University of San Diego.
• Negotiate annually with private donors the gift that supports MICAH.
• Maintain relationship with donors; provide interim and final reports.
• Seek and secure additional funding sources.

• Recruit and select 12 student leaders.
• Direct MICAH Fellows partnerships with non-profits.
• Facilitate the negotiation of professional and interpersonal conflicts.
• Counsel students regarding vocational goals and interests.

• Recruit, hire, and train 2 .25FTE staff as Leadership Facilitators.
• Manage and direct weekly team meetings with the Leadership Facilitators and USD professional partners.

4. Manage & Generate Financial Resources
• Provide budgetary oversight and planning for the areas under direct supervision; these complex budgets include federal and private grants, College funds, internal grants, and FWS.
• Administer finances, reporting, and relationships with foundations and funders (including Karen & Tom Mulvaney, Jumpstart, and AmeriCorps).
• Lead student payroll and federal work-study processes for all of CILSA (approx 65 students with an annual payroll of $250K).
• Manage annual renewal process for Jumpstart grant (an annual budget of$300K).

• Lead annual giving campaign to generate at least $5K from alumni and friends of CILSA.
• Collaborate with CILSA donor to host annual wine event which generates $5K for summer fellowships.
• Seek and secure additional grants for CILSA, with particular focus on summer fellowships and place-based initiatives.
• Cultivate alumni engagement for the purpose of generating financial gifts for CILSA's fundraising and mentors for current undergraduate students.

5. Lead Marketing & Communication:
• Conceptualize and direct CILSA's marketing and communication strategies. Introduce expanded branding for CILSA, website development, social media outreach, etc., for both internal and external audiences.
• These activities will be enhanced during certain seasons, such as CILSA's 20th anniversary during FY20.

6. CILSA Core Leadership Team:
• Serve on CILSA's core leadership team which includes the director and two associate directors and is designed to:
• Respond to emergent possibilities and solve emergent challenges (related to personnel, students, facilities, funding, political climate, etc.).
• Manage and develop CILSA-wide systems.
• Analyze possibilities related to the College's Civic Action Plan
• Initiate and maintain CILSA staff development and support.
• Make strategic future decisions about CILSA - such as whether to continue Jumpstart and the AmeriCorps VISTA program.
• Lead CILSA-wide events, such as speakers.

7. Other Duties as Assigned:
Internal & External Leadership & Service
• Contribute to campus-wide committees that advance CILSA's contributions to the College's mission. Also, support academic and co-curricular social justice education across campus. When possible, contribute to training and development for community engagement, social justice courses, and other areas of expertise.
• Network with regional higher education partners. Participate in national dialogue and leadership about service, justice, and engaged pedagogy. Serve as connector to regional faith-based institutions. Offer professional expertise through presentations and consulting.

Internally, this current staff member is the "treasurer" of the CCIE, contributes to the Black Lives Matter working group, and is frequently the manager and producer for large-scale events such as major keynote speakers (in which CILSA is one partner, but often the practical leader).

Experience and Qualifications

Experience: (years required and applicable field of experience): 7 years

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical)
Progressive experience in service-learning, community partnerships, community engagement curriculum
development, and program management, preferabely in a higher education environment. Demonstrated skills in
supervision/coaching of students and professionals, college teaching, critcial reflection, and grant writing and/or
grant management. Knowledge of Catholic Social Teaching is preferred. Technical

Licenses & Certifications (e.g. CPA, RN, etc.): REQUIRED: Driver's license with driving record enabling
person to be insured by the College.


Other Requirements: (e.g. travel, weekend/evening work) Occasional weekend and evening work, site visits

Supplemental Information
Supplemental InformationApplication Instructions: Please apply online at
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

• A resume and cover letter.
• The name and contact information for three (3) professional references.
• In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

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We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.


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