Administrative Assistant

Purdue University

West-Lafayette, IN

ID: 7076760
Posted: April 6, 2021
Application Deadline: Open Until Filled

Job Description

Job Summary
In this role you will serve as a member of an administrative assistant team in a service-oriented environment that supports management-level staff, and departmental instructors and faculty with their research programs and courses. You'll be the designated and sole point of contact and liaison for Biological Sciences faculty based in HANS. You will provide secretarial support to faculty members, laboratory coordinators, postdoctoral associates, laboratory technicians and students in an academic, research and scientific environment.



Other duties include:

Preparation of reports and correspondence
Management of faculty calendars, teaching and research efforts
Arrangement of shipments from research labs
Input, formatting, and updating of technical documents and database information
Organizing guest speaker events for seminars and courses, which includes making arrangements for conference room space or video conferencing, preparing fliers, advertising, and making arrangements for hotel and travel
Preparing and reconciliation of travel documents
Assist team with daily processing of incoming packages and mail as needed
Support services include Brightspace, Kaltura MediaSpace, Unitime, Kronos, Concur and Ariba
Provide backup support to clerical staff and Main Office in Lilly as needed

Required:

High School Diploma/GED
Three Years of experience in an office setting performing general clerical duties
Proficiency in Microsoft Office
Experienced with Brightspace, Kaltura MediaSpace, Unitime, Kronos, Concur and Ariba
Excellent communication and organizational skills
Works well with limited supervision for routine situations

Additional Information:

Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply



 

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