Accounting Specialist

Johns Hopkins University

Baltimore, MD

ID: 7077594
Posted: April 23, 2021
Application Deadline: Open Until Filled

Job Description

General summary/purpose:
The Account Specialist, working in the Library Finance Office, applies accounting principles for managing the Sheridan Libraries’ materials and collections funds.

Note: This position is not eligible for visa sponsorship.

Specific duties & responsibilities:

Identify and process foreign and domestic invoices
Prepare and post prepayments to subscription agents; track transactions for vendor prepayment accounts
Post and reconcile foreign currency conversions, vendor discounts, foreign wire bank fees, vendor refunds/credits, special shipping charges;
Create vendors records for the Libraries’ Horizon and University’s SAP financial systems;
Create electronic export file for domestic payments and transfer to University's Accounts Payable Department;
Initiate SAP online payment requests; complete SAP cost transfers
Reconcile vendor statements;
Track and reconcile procurement card purchases
Track revenues and expenses for all Hopkins libraries’ electronic resources
Verifies account information and accuracy of items charged to budgets;
Respond to inquiries from internal and external sources, including the University Office of the Controller, regarding expense activities and resolves discrepancies;
Maintain budget hierarchies, create budget reports, track materials budget expenditures, assist with fiscal year close;
Uses various software applications, such as spreadsheets and relational databases, to assemble, manipulate and/or format data and/or reports;
Assist with reconciliation of Horizon and University SAP financial systems; run scripts that compare transactions and fund balances in both systems
Work closely with other units of the Technical Services Department to maintain quality control and efficient workflow.

Minimum qualifications (mandatory):

High school diploma/ GED with courses in accounting, business, or equivalent experience
two years related work experience (additional education may substitute for experience to the extent permitted by the JHU equivalency formula.)

Preferred qualifications:

Bachelor’s degree in accounting, business or related field.
Knowledge of library acquisitions practices and procedures.
Experience with Microsoft Excel and macros.
Knowledge of SAP and Horizon software.


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